Executive Assistant

4 weeks ago

Rupnagar District, India ANNAM Full time

Job Description

Position:
 Executive Assistant​

Location:
 Annam.AI – Centre of Excellence in AI for Agriculture, IIT Ropar, Punjab​

Employment Type:
 Full-Time | On-site

Salary: As per company's norm

Role Summary

The 
Executive Assistant
 will provide high-level administrative and operational

support to the leadership team. This role demands excellent organizational skills,

strong communication abilities, and the capacity to handle sensitive information with

professionalism and discretion. The ideal candidate will ensure smooth daily

operations, manage executive schedules, and serve as a key liaison for internal and

external stakeholders.

Key Responsibilities

Administrative & Executive Support

∙Manage and coordinate the executive's 
calendar, meetings, and travel

∙Prepare, review, and edit 
reports, presentations, and official

.Maintain organized 
records, files, and project documentation
.

Communication

Serve as the 
primary point of contact
 between executives, internal teams,

and external partners.

∙Draft and proofread emails, letters, and communication materials.

∙Ensure timely follow-up on action items and deliverables.

Meeting & Event Coordination

Schedule and prepare agendas for meetings, workshops, and conferences.

∙Record minutes and ensure follow-up on assigned tasks.

.Coordinate events and visits involving stakeholders, industry partners, and

academic collaborators.

Project & Operational Support

.Assist in tracking 
project timelines, deliverables, and milestones
.

∙Conduct background research and compile information for decision-making.

∙Support the planning and execution of institute and project-level initiatives.

Qualifications & Requirements

Education:
 Bachelor's degree in Business Administration, Management, or a

related field. Master's degree preferred.

∙
Experience:
 Minimum 3 years in an executive assistant or administrative role,

preferably in academic, research, or technology-driven organizations.

∙
Technical Skills:
 Proficiency in MS Office Suite, Google Workspace, and

scheduling/project management tools.

Key Competencies

.Strong organizational and time management skills.

∙Professionalism, integrity, and ability to maintain confidentiality.

∙Excellent interpersonal and stakeholder management skills.

∙Proactive approach with problem-solving mindset.

∙Ability to work independently and handle multiple priorities in a fast-paced

environment.

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