Purchase & Accounts Executive

6 days ago

Vadodara, India Whole Foods Processor Full time

Purchase and Account Executive:

The Purchase and Account Executive will be responsible for managing procurement operations along with core accounting activities, ensuring operational efficiency and compliance across both areas.

Key Responsibilities:

  • Source, identify, and evaluate reliable suppliers and vendors for required materials and services.
  • Negotiate contracts, terms, pricing, and delivery schedules, and prepare/manage purchase orders and contracts.
  • Ensure timely procurement of raw materials, consumables, and services to avoid production delays; coordinate inventory monitoring with the store/warehouse team and raise purchase requisitions as needed.
  • Develop and maintain strong vendor relationships and maintain updated records of suppliers, materials, and pricing in the ERP/system.
  • Track, review, and evaluate supplier performance on quality, delivery, and service, as well as coordinate with accounts/finance for timely vendor payments and resolve discrepancies.
  • Ensure compliance with company policies, quality standards, and statutory regulations in procurement and related areas.
  • Conduct market research to identify new vendors, alternative materials, and cost-saving opportunities; assist in procurement budgeting and cost control.
  • Manage day-to-day accounting operations, including entries, bookkeeping, reconciliations, and preparation of ledgers, trial balance, balance sheet, and profit & loss statements.
  • Handle accounts payable/receivable, vendor payments, customer invoicing, and timely statutory returns (GST, TDS, PF, ESI, etc.) as applicable.
  • Reconcile bank statements, ensure proper cash/cheque management, and maintain financial documents for audit purposes.
  • Coordinate with external auditors, consultants, and authorities as needed and support payroll processing and employee expense settlements.
  • Assist with budgeting, forecasting, cost control activities, and ensure compliance with accounting standards, policies, and statutory regulations.

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