Purchase Executive

3 weeks ago

thanjavur, India Kaarlo Training & HR Solutions Pvt. Ltd. Full time
Job Description
  • We are looking for a diligent and strategic Purchase Executive to join our procurement team.
  • The ideal candidate will be responsible for sourcing materials, goods, and services, negotiating the best possible terms, and ensuring timely delivery to support our operational needs.
  • This role requires a keen eye for detail, excellent negotiation skills, and the ability to build and maintain strong relationships with suppliers.

Requirements

  • Vendor Management:

    • Identify, evaluate, and select suppliers based on cost, quality, and reliability.
    • Develop and maintain strong relationships with existing and potential suppliers.
    • Monitor supplier performance and ensure compliance with contractual obligations.

  • Procurement Operations:

    • Prepare and issue purchase orders and contracts in accordance with company policies.
    • Track orders and ensure timely delivery of materials and services.
    • Address and resolve any issues related to delays, quality, or pricing.

  • Cost Management:

    • Conduct cost analysis to identify and implement cost-saving opportunities.
    • Negotiate favorable terms and pricing with suppliers to achieve best value.
    • Monitor procurement budgets and ensure expenditures are within approved limits.

  • Inventory Management:

    • Collaborate with inventory control and warehouse teams to manage stock levels.
    • Ensure optimal inventory levels to meet operational requirements without overstocking.
    • Conduct regular audits to reconcile inventory discrepancies.

  • Compliance and Documentation:

    • Ensure procurement activities comply with company policies, procedures, and relevant regulations.
    • Maintain accurate and up-to-date records of purchase orders, contracts, and supplier information.
    • Generate and present procurement reports and analyses to management.

  • Market Research:

    • Conduct market research to stay informed about industry trends, market conditions, and emerging suppliers.
    • Assess and recommend new suppliers and alternative materials.
    • Attend industry events and trade shows to network and explore new opportunities.

  • Cross-Functional Collaboration:

    • Work closely with internal departments to understand and anticipate their procurement needs.
    • Coordinate with the finance team to ensure accurate processing of invoices and timely payments.
    • Support cross-functional projects and initiatives aimed at improving procurement processes.

Benefits Career growth 
Requirements
Vendor Management: Identify, evaluate, and select suppliers based on cost, quality, and reliability. Develop and maintain strong relationships with existing and potential suppliers. Monitor supplier performance and ensure compliance with contractual obligations. Procurement Operations: Prepare and issue purchase orders and contracts in accordance with company policies. Track orders and ensure timely delivery of materials and services. Address and resolve any issues related to delays, quality, or pricing. Cost Management: Conduct cost analysis to identify and implement cost-saving opportunities. Negotiate favorable terms and pricing with suppliers to achieve best value. Monitor procurement budgets and ensure expenditures are within approved limits. Inventory Management: Collaborate with inventory control and warehouse teams to manage stock levels. Ensure optimal inventory levels to meet operational requirements without overstocking. Conduct regular audits to reconcile inventory discrepancies. Compliance and Documentation: Ensure procurement activities comply with company policies, procedures, and relevant regulations. Maintain accurate and up-to-date records of purchase orders, contracts, and supplier information. Generate and present procurement reports and analyses to management. Market Research: Conduct market research to stay informed about industry trends, market conditions, and emerging suppliers. Assess and recommend new suppliers and alternative materials. Attend industry events and trade shows to network and explore new opportunities. Cross-Functional Collaboration: Work closely with internal departments to understand and anticipate their procurement needs. Coordinate with the finance team to ensure accurate processing of invoices and timely payments. Support cross-functional projects and initiatives aimed at improving procurement processes.

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