Executive Secretary
6 days ago
The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.
Responsibilities
- Manage executive calendars, coordinate meetings, appointments, and travel arrangements.- Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives- Provide administrative support to senior executives by handling correspondence, emails, phone calls, and messages.- Coordinate logistics for events, conferences, and meetings both locally and internationally.- Maintain confidentiality and handle sensitive information with discretion.- Perform secretarial activities such as data entry, filing documents, and maintaining records.- Maintain professionalism and strict confidentiality with all materials
Qualifications
- Graduates with 6-8 years of experience as an Executive Assistant or Executive Secretary- Proficient in Microsoft Office suite- Experience in managing multiple priorities, administrative coordination, and logistics- Well-organized, detail-oriented, ability to multi-task with great follow-up skills- Strong written and verbal communication skills- Strong calendar management skills with attention to detail.- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects- Flexible team player, willing to adapt to changes and unafraid of challenges- Ability to maintain confidentiality of information related to the company and its employees
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