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Administrative Specialist

2 months ago

Pune, India The Rosary School (TRS) Full time
We are looking for a responsible Administrative Specialist to perform a variety of administrative tasks. Duties of the Administrative Specialist include providing support to our managers and team, assisting in daily office needs and managing our school’s general administrative activities. The responsibilities of the post include meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills in English and be able to organize their work using tools, like MS Excel and office equipment. If you fit the profile and are interested to join a team that will boost your career (familiarity within our industry will be a bonus), then we’d like to meet you. Ultimately, a successful Admin Coordinator/ Specialist should ensure the efficient and smooth day-to-day operation of our institute. Responsibilities -Answer and direct phone calls.

-Organize and schedule appointments both online & offline.

-Plan meetings and take detailed minutes.

-Write and distribute emails, correspondence circulars, letters and forms.

-Assist/ Prepare regularly scheduled reports.

-Develop and maintain a filing system.

-Update and maintain office policies and procedures.

-Maintain contact lists.

-Make arrangements for any offline meetings/ events for the

Directors.

-Submit and reconcile expense reports.

-Provide general support to visitors/ parents.

-Act as the point of contact wherever required.

-Liaise with other team members to handle requests and queries

from senior members of the team.

Requirements and skills -Proven experience as an Administrative Assistant or Office Admin Assistant. -Knowledge of office management systems and procedures. -Working knowledge of office equipment, like laptops and printers. -Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) -Excellent time management skills and the ability to prioritize work. -Attention to detail and problem solving skills. -Excellent written and verbal communication skills in English. -Strong organizational skills with the ability to multi-task. -Pursuing/ have a degree certification; additional qualifications that add more value to the profile, will be a plus.

We are looking to fill this vacancy at two of our Locations in Pune: Salunkhe Vihar & Viman Nagar, if you are interested in applying at any one of these specific locations, please make a mention in your application. As this is a full time, offline vacancy only applications of Pune residents will be considered.

Position: Offline, Full Time Salary: 20k - 25k