Facilities Manager

11 hours ago

Bengaluru, India RSP India Full time

Position Title: Facility Manager

Department: Facilities Management

Reports To: Director of Operations

Location: Bangalore

Employment Type: (Full-time)

Job Overview:

The Facility Manager is responsible for overseeing the day-to-day operations of a facility, ensuring the environment is safe, functional, and well-maintained for employees, visitors, and clients. This role includes managing building systems, maintenance, safety protocols, space planning, vendor relationships, and ensuring compliance with health and safety regulations.

Key Responsibilities:

  1. Facility Operations and Maintenance:
  • Oversee the maintenance and upkeep of all facility systems (HVAC, electrical, plumbing, elevators, etc.).
  • Coordinate routine preventive maintenance and emergency repairs.
  • Ensure facilities are clean, safe, and operational at all times.
  • Manage and track facility-related work orders and maintenance requests.
  1. Vendor and Contractor Management:
  • Manage relationships with external contractors and service providers (cleaning, landscaping, security, etc.).
  • Negotiate contracts and ensure compliance with service level agreements (SLAs).
  • Evaluate vendor performance and handle issue resolution.
  1. Space Planning and Optimization:
  • Plan and allocate office and workspaces efficiently to meet the needs of staff and departments.
  • Assist in the setup and teardown of workstations, offices, and meeting rooms.
  • Monitor space usage and make recommendations for improvements or adjustments as necessary.
  1. Health and Safety Compliance:
  • Ensure the facility complies with all relevant health and safety regulations.
  • Conduct regular safety inspections and risk assessments.
  • Oversee the development and implementation of emergency procedures, including fire drills, evacuations, and first aid protocols.
  1. Budgeting and Cost Control:
  • Develop and manage the facility maintenance budget.
  • Track expenses and identify opportunities for cost-saving improvements.
  • Ensure efficient use of resources and compliance with budget guidelines.
  1. Sustainability Initiatives:
  • Implement and promote sustainable practices within the facility (energy efficiency, waste management, recycling, etc.).
  • Stay up to date with green building standards and eco-friendly initiatives.
  1. Security and Access Control:
  • Oversee the facility’s security systems, including surveillance cameras, access control, and alarm systems.
  • Manage the issuance of security badges and keys for employees and visitors.
  • Respond to security incidents or breaches and coordinate with law enforcement if necessary.
  1. Communication and Reporting:
  • Communicate facility-related updates, issues, and improvements to management and other stakeholders.
  • Prepare and present regular reports on facility performance, maintenance issues, and budget tracking.

Required Qualifications and Skills:

  • Bachelor’s degree in Facility Management, Business Administration, Engineering, or a related field (or equivalent experience).
  • Proven experience 10 to 15 years in facilities management or a related field.
  • Strong knowledge of building systems and maintenance operations.
  • Ability to manage multiple projects and prioritize tasks effectively.
  • Excellent communication and interpersonal skills.
  • Proficiency with facility management software and MS Office Suite.
  • Strong problem-solving skills and attention to detail.
  • Ability to work independently and as part of a team.
  • Familiarity with relevant regulations, including OSHA and local building codes.

Preferred Qualifications:

  • Facility Management certification (e.g., IFMA’s CFM, BOMA, or LEED).
  • Experience with budgeting and cost control.

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