Front Office Assistant

3 weeks ago

Gurugram, India Hi Tours Full time

About the Role:

We are looking for a dynamic professional who can manage the front office operations efficiently while also working closely with the CFO in an Executive Assistant capacity. This hybrid role requires excellent communication, organizational skills, and the ability to handle multiple responsibilities ranging from front office management to executive support, logistics, bookkeeping, and assistant tasks.

Key Responsibilities:

Front Office Management

  • Greet and assist visitors, ensuring a professional front-office experience.
  • Manage incoming calls, emails, and correspondence.
  • Maintain office supplies, vendor coordination, and day-to-day administrative tasks.
  • Handle scheduling of meeting rooms and office logistics.

Executive Assistant to CFO

  • Provide direct support to the CFO with calendar management, scheduling, and coordination of internal/external meetings.
  • Prepare reports, presentations, and business documentation as required.
  • Maintain confidentiality while handling sensitive financial and business information.
  • Coordinate follow-ups and ensure smooth communication on behalf of the CFO.

Logistics & Coordination

  • Assist in planning and coordinating logistics for the Skincare brand, Be Soulfull.
  • Manage expense reports, reimbursements, and basic bookkeeping activities.
  • Support vendor and client coordination, ensuring timely completion of tasks.
  • Provide ad-hoc research, data collection, and report generation.
  • Manage digital tools, online calendars, and basic document organization.

Skills & Qualifications

  • Bachelors degree in Business Administration, Commerce, or related field.
  • 24 years of experience in front office management, executive assistance, or similar roles.
  • Strong organizational and multitasking abilities.
  • Excellent verbal and written communication skills.
  • Proficiency in MS Office (Word, Excel, PowerPoint) and digital collaboration tools.
  • Basic knowledge of bookkeeping/accounting is preferred.
  • Ability to maintain confidentiality, discretion, and professionalism.

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