Executive Assistant
3 days ago
ROLE DESCRIPTION The Executive Assistant will provide direct, high-level support to the CEO, enabling the leader to focus on strategic growth, store expansion and business leadership. This role will manage the CEO's schedule, communications, travel, key projects and stakeholder interface - acting as a trusted partner, gatekeeper and coordinator across functions KEY RESPONSIBILITIES Executive & Administrative Support Manage the CEO's calendar, meetings, appointments and travel (domestic/international), including itineraries, accommodations, expenses. Screen and prioritize incoming calls, emails and correspondence; draft responses, ensure timely follow-up and alignment with priorities. Prepare briefing documents, presentations, reports and talking points for meetings, board interactions, store-opening events and leadership reviews. Create and maintain confidential files, records and reports; ensure information security and discretion. Stakeholder & Coordination Act as liaison between the CEO and internal leadership team, store operations, marketing, finance and vendors. Coordinate board/leadership meetings or store-opening events: agenda creation, materials distribution, minutes, follow-up on action items. Support vendor/partner engagement: schedule meetings, ensure documentation, follow-through on commitments. Project & Strategic Support Assist in special projects and strategic initiatives led by the CEO: establish timelines, track milestones, coordinate cross-functional input. Anticipate needs: identify potential gaps, prepare early briefings, raise issues for CEO's attention. Monitor key deliverables within the CEO's office: store launch readiness, major vendor contracts, marketing milestones. Process Improvement & Office Systems Establish and maintain office processes for the CEO's office: document management, task-trackers, dashboards, expense workflows. Improve efficiencies: suggest tools, templates or workflows that help the CEO and leadership team work more smoothly. Manage confidential correspondence, ensure compliance with company policies, assist with offsite/onsite special events. KPIs / Metrics % of meetings scheduled and executed as per plan for the CEO Accuracy and timeliness of briefing materials for CEO engagements Travel & expense variances within budget Number of strategic project milestones tracked and completed under CEO's office Internal stakeholder satisfaction with the CEO's office support Timeliness of action-item follow-ups and coordination from CEO's meetings Qualifications & Skills Bachelor's degree in Business Administration / Management / relevant discipline 2-4 years' experience supporting senior leadership (preferably C-suite) in a dynamic environment Exceptional organizational, multitasking and prioritization skills Excellent written & verbal communication; ability to draft professional documents, emails and presentations High degree of confidentiality, discretion and integrity Strong proficiency in MS Office (Word, Excel, PowerPoint), calendar & travel tools; familiarity with dashboards/trackers is a plus Ability and willingness to travel domestically and occasionally internationally Proactive mindset: able to anticipate needs, act independently, handle ambiguity
-
Executive Assistant
2 days ago
Bangalore, India Ola Full timeJob description The Executive Assistant Lead will drive seamless operations within the CEOs Office, ensuring effective coordination of all Executive Assistants (EAs), accountability in workflows, and optimal scheduling and event management. This role will manage CEOs day-to-day, monthly, quarterly, and annual calendars and high-priority engagements,...
-
Executive Assistant
3 days ago
bangalore, India Ola Full timeJob descriptionThe Executive Assistant Lead will drive seamless operations within the CEOs Office, ensuring effective coordination of all Executive Assistants (EAs), accountability in workflows, and optimal scheduling and event management. This role will manage CEOs day-to-day, monthly, quarterly, and annual calendars and high-priority engagements,...
-
Executive Assistant
3 days ago
bangalore, India Talent Corner HR Services Pvt Ltd Full timeJob Title: Executive Assistant to DirectorLocation: JaipurExperience: 3+ YearsSalary: 3.6 lack to 4.8 lackIndustry: Financial ConsultingAbout the Role:We are seeking a highly organized and proactive Executive Assistant to support our Director in day-to-day activities. This role is ideal for someone with excellent English communication skills, prior...
-
Assistant / Executive Assistant to CEO
2 weeks ago
Bangalore, India Ola Full timeJob description The Executive Assistant Lead will drive seamless operations within the CEOs Office, ensuring effective coordination of all Executive Assistants (EAs), accountability in workflows, and optimal scheduling and event management. This role will manage CEOs day-to-day, monthly, quarterly, and annual calendars and high-priority engagements,...
-
Executive Assistant
3 days ago
bangalore, India Litmus7 Full timeThe Executive Assistant will provide comprehensive administrative support to senior executive, with a focus on reporting, data analysis, and basic project management activitiesThe ideal candidate will have the ability to manage multiple tasks efficiently, prioritize effectively and possess a keen attention to detailA basic understanding of project management...
-
Executive Assistant
2 weeks ago
Bangalore, India CareerXperts Consulting Full timeAbout Us: We are CareerXperts, a rapidly growing startup revolutionizing the staffing and talent solutions industry. We are looking for a rockstar Executive Assistant to join our dynamic team and support our CEO/Founder in driving business growth and innovation. Job Summary: As an Executive Assistant to our CEO/Founder, you will be the right-hand person,...
-
Executive Assistant
2 days ago
bangalore, India Talent Corner HR Services Pvt Ltd Full timeJob Title: Executive Assistant to Director Location: Jaipur Experience: 3+ Years Salary: 3.6 lack to 4.8 lack Industry: Financial Consulting About the Role: We are seeking a highly organized and proactive Executive Assistant to support our Director in day-to-day activities. This role is ideal for someone with excellent English communication skills, prior...
-
Executive Assistant
6 hours ago
Bangalore, India slice Full timeWork Location : Bangalore (on-site) Experience : 5+ years About the role As an Executive Assistant you will perform a variety of administrative tasks that will ensure smooth- running of the department that you will work with. In addition to the general administrative work, you will also be in charge of scheduling meetings, taking minutes during sessions,...
-
Assistant / Executive Assistant to CEO
6 hours ago
Bangalore, India slice Full timeExperience : 5+ years As an Executive Assistant you will perform a variety of administrative tasks that will ensure smooth- running of the department that you will work with. In addition to the general administrative work, you will also be in charge of scheduling meetings, taking minutes during sessions, maintaining databases and producing reports or...
-
Executive Assistant
4 weeks ago
Bangalore, India Litmus7 Full timeWe are looking for a highly experienced and proactive Executive Assistant. This role goes far beyond traditional administrative support you will operate as a trusted advisor, confidential gatekeeper, and project coordinator, contributing to high-impact initiatives and ensuring operational efficiency at the executive level. Executive Support: - Act as a...
