Facilities and Resources Manager

2 days ago

Chennai, India Zen Linen International Pvt Ltd - "We provide comfort, you can rely on every day!" Full time

General Administration - Meeting Arrangements & Supports; - Supervise and manage all day- to-day administrative activities & coordination with internal & external departments for ensuring smooth operations. - Scheduling and coordinate for conference meetings, Appointments for Top management, Guest and other Senior Manager/s. - Supporting and assisting the department Head for the Administrative and Communication Management. - Supporting and organizing appropriate hospitality arrangemnts during buyer/ Guest visits - Supporting and organizing appropriate arrangemnts during festival and events Communication Management - Mobile phone, Landline & Local communication; - Responsible forhandling all Corporate CUG & Fixed Landline & telephone issues, review the plans and ensure that the payment is made on time. Transport Management - - Handling of drivers and scheduling the driver’s duty roster. - All vehicles (Four wheelers and two wheelers) are maintained properly on daily basis. Maintaining vehicle audit process on daily, weekly and monthly basis for safety and ensuring the statutory. - Maintain and monitoring the vehicles, in case of any repair or problem the same has been sorted the same with the service centre (Authorized showroom only). - Ensure and updating the driver’s SOP. - Arranging of hire vehicle and acting driver whenever is required. - Maintaining the managing the vehicle request forms. The entire vehicle should allocate only with the proper request form or mail. - Monitoring & tracking of all vehicles. - Monitoring the renewals, renewing of vehicle Insurance, Fitness Certificate, pollution certificate, Road Tax, Green Tax periodically on time. - RTO: Liaisoning with RTO related works. (FC, Tax payments, Pollution Certificate). - SRICITY:: Co-ordinating with, SRICITY officials(Vehicle pass) for all company owned vehicle. - Maintenance of SRICITY RFID tag for MD, Director and CEO vehicles. Assist to other staff if required. - FAST-TAG: Maintain and monitoring properly the Fast Tag account (ZEN Sricity) for all the vehicles. Postage & Courier Management - - Monitoring and arranging the postage and courier to required department whenever required. - Courier arrangement to various departments sending through (Indian Postal, UBX and BLUE-DART). - Coordinate for the postal works (India post, UBX and Blue-dart) to dispatch the couriers to outstation. Weekly Budger Forecasting - - Maintain various reports like tea coonsumption report,Food Report, and Vehicle movement. - Medicine Bills for employees. - Hire Vehicle bills( Travels) - Mobile CUG corporate bills - Vodafone - Telephone Bills - BSNL land lines - Off roll Drivers monthly salary - Preparation of Driver OT details Monthly of Travel & Conveyance Expenses: - Monitoring the petrol & Diesel consumption of (ZEN & CLASSIC) petro cards and make payment. - Monitoring the FAST - Tag accounts Zen and Classic & management and makes payment accordingly. - Staff & Supervisor travel conveynace and food allowance. - Counter Checking of reimbursement bills from all the employees

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