Vice President Secretarial

Department: Secretarial

Role : Team Lead

Grade: VP / Sr.VP

Experience: Minimum 15+ years of experience as Company Secretary with an Banking/ NBFC listed company is must

Job Description:

Compliance

• Companies Act, 2013
• SEBI (LODR) Regulations / Insider Trading / Takeover Code / ICDR
• Filing of Disclosures, documents, returns and forms with Stock Exchanges, ROC, RBI, etc.
• Debenture Trustee compliances

Board & Committee Meetings

• Drafting and finalizing
• Notice, Agenda and Minutes of meetings
• Agenda items / notes and resolutions
• Summary of minutes
• Uploading documents on Meeting management application
• Actions / Follow-ups
• Actionable Items Reports
• Follow-ups with stakeholders for implementation / reporting of actionable items

Shareholder Meetings / Postal Ballot

• Notice of General Meeting s/ Postal Ballot
• E-voting Process and Voting Results
• Minutes

Investor Servicing

• Attending to Grievance Redressal (end to end)
• Coordination with RTA
• IEPF Claim / Transfer of Shares/Dividend related process
• SCORES / ODR platform management

Advisory

• Conducting knowledge management sessions internally
• Interacting with other departments for business support and advisory

Annual Report and Others

• Annual Report preparation / drafting Board’s Report / Notice / Corporate Governance Report
• Coordination with stakeholders (MCA, IEPF, SEBI, Stock Exchanges, Depositories, RTA, etc.)
• Data collation
• Fund raising

ESOP / SARs

• Allotment of ESOP Shares
• Corporate Action
• Listing process
• ESOP / SARs disclosures
• Review / monitoring MIS

Inspection by Regulatory Authorities (including Reserve Bank of India): Providing data promptly

Coordination for Audit / providing data – Secretarial / Statutory

• Collation of data / documents
• Sharing data / documents through FTP, etc.