ASSISTANT AUX ADMISSIONS

3 weeks ago


india IFS Full time
Job Description


MAIN MISSION


The main role of the Admissions Assistant is to assist the Admissions Executives and to assist the admissions team and help ensure that the administrative formalities for the enrolment, re-enrolment and departure of students run smoothly, as well as welcoming new families and développing, maintaining relations with the school's corporate partners.


RESPONSIBILITIES


  • Management of administrative enrolment, re-enrolment & departures files:

  • Participate in the processing of student enrolment and re-enrolment applications and departures (checking and validating the required documents, submission or dispatch of files to families, study/exit certificates).

  • Manage the department's generic email inboxes: sorting emails, responding to requests and forwarding emails to the right recipients.

  • Ensure the validity of visas for all students

  • Produce certificates or other documents on request

  •  Update the student database

  • Archive documents


  • Support the team in organising events for potential families:

  • Overall assistance with the organisation of events (Open houses) : programmes, planning, logistics, reception, reports.

  • Participate in the organisation of international school fairs in Singapore.


  • Partnership management: 

    • Search for companies interested in sponsoring school events.

    • Maintain and follow up with existing sponsors, ensuring strong relationships.

    • Ensure smooth communication between sponsors and the internal team.

    • Manage correspondence and the signing of partnership contracts.

    • Collaborate with the Marketing, Communication & Events department to create attractive presentation materials.

    • Coordinate sponsors' needs during events, such as setting up booths, distributing promotional materials, etc.

    • Participate in networking events.

    • Overall assistance with the organisation of events (Open houses) : programmes, planning, logistics, reception, reports.


SKILLS, ABILITY AND REQUIRED FORMATION

  • Proficiency in the Office pack (Word, Excel, PowerPoint) 

  • Fluency in French and English required

  • Good organisational skills

  • Demonstrate a high degree of rigour and have a keen eye for detail and compliance with procedures

  • Ability to work independently

  • Good listening and interpersonal skills

  • Ability to communicate 

  • ability to work as part of a team, particularly in pairs


WORKING CONDITIONS

  • 6-month internship starting in September 2024

  • Full-time internship based on 42 hours/week

  • Annual leave = 1.5 days / month




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