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Administration and Finance coordinator
2 months ago
We are seeking a detail-oriented and proactive Finance Coodinators to manage various administrative, financial, and other tasks for our early-stage startup. The ideal candidate will be responsible for handling day-to-day activities including documentation, invoicing, inventory management, payments, payroll, compliance, and interfacing with our Chartered Accountant (CA). This role is crucial in ensuring smooth operations and financial health of the company.
*Key Responsibilities:*
1. *Documentation and Invoicing:*
- Create Delivery Challans (DCs) for consumable orders.
- Convert DCs into invoices promptly and accurately.
- Share invoices with customers and ensure timely follow-up for payment.
2. *Inventory Management:*
- Maintain an accurate inventory of consumables and components.
- Conduct regular inventory audits and report discrepancies.
3. *Financial Management:*
- Track and manage payments for all purchases.
- Maintain and organize purchase bills for easy retrieval.
- Handle TDS (Tax Deducted at Source) payments as per government regulations.
- Manage GST (Goods and Services Tax) payments and ensure compliance.
4. *Customer and Vendor Management:*
- Follow up with customers for outstanding payments.
- Interface with vendors for payment settlements and documentation.
5. *Compliance and Interface with CA:*
- Liaise with the Chartered Accountant (CA) for timely filing of returns and adherence to statutory requirements.
- Ensure compliance with all legal and financial regulations.
6. *Administrative Support:*
- Provide general administrative support to the team.
- Assist in the management of office supplies, equipment, and other resources.
- Support in organizing company events, meetings, and other activities.
*Qualifications:*
- Bachelor's degree in Commerce, Business Administration, or related field.
- 2-4 years of experience in operations, finance, or a similar role, preferably in a startup environment.
- Proficiency in accounting software and MS Office (Excel, Word, PowerPoint).
- Strong understanding of TDS, GST, and other financial regulations.
- Excellent organizational skills and attention to detail.
- Strong communication skills and ability to interact with customers, vendors, and team members.
*Preferred Skills:*
- Experience with inventory management software.
- Basic knowledge of payroll software.
- Ability to multitask and prioritize effectively in a fast-paced environment.
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This role offers a unique opportunity to contribute to the growth and success of a dynamic startup, while developing a broad set of skills across finance, operations, and administration.
