Submission Specialist

About Omnicom Global SolutionsOmnicom Global Solutions is an integral part of Omnicom Group, a leading global marketing and corporate communications company. Omnicom's branded networks and numerous specialty firms provide advertising, strategic media planning and buying, digital and interactive marketing, direct and promotional marketing, public relations and other specialty communications services to over 5,000 clients in more than 70 countries.Omnicom Global Solutions India plays a key role for our group companies and global agencies by providing stellar products, solutions, and services in the areas of Creative Services, Technology, Marketing Science (Data & Analytics), Advanced Analytics, Market Research, Business Support Services, Media Services, and Project Management.We currently have 4000+ awesome colleagues in Omnicom Global Solutions India who are committed to solving our clients' pressing business issues. We are growing rapidly and looking for talented professionals like you to be part of this journey.Let's build this, togetherOmnicom HealthAt Omnicom Health, you’re not just starting a job—you’re becoming part of something bigger. As one of the largest and most specialized global healthcare networks, we’re dedicated to building the ideas and solutions of tomorrow. Your career here is about growth, impact, and the chance to shape the future of healthcare. Every day, the work you do will contribute to a greater cause, making a real difference in people’s lives.Why Join Us?The OGS-OH partnership empowers some of the world’s iconic brands with Knowledge, Innovation, and Transformation. When you join, you become part of a dynamic team that delivers high-impact solutions in the healthcare marketing and communications space. Here’s what makes us unique:·We are a growing community that blends creativity, technology, and data-driven insights to transform healthcare.·Bringing you the best of both worlds – our team partners with key OH strategists while staying rooted in OGS’ culture and values.·Access to top healthcare and biopharmaceutical brands.·Helping you own your career – unlock diverse learning and upskilling opportunities, along with personalized talent development programs.·Empowering you with an inclusive, rewarding, and engaging work environment centred around yourwell-being.About our Agency Biolumina:Biolumina is an oncology-focused, customer-agnostic, curiosity-driven communications agency. Biolumina is a full-service, omnichannel agency delivering customized, data-driven solutions for oncology brands. Our curiosity propels us to uncover truths and discover opportunities through a deep understanding of the science, the disease, and the key stakeholders and their emotional journeys. As a result, we build brand experiences that go beyond the rational to change behaviour and create brand loyaltyKnow more at: Details:Oversee the end-to-end submission process of materials to the MLR review platform (Veeva Vault Promo Mats)Understand and document client-mandated submission requirements and ensure these protocols are maintained with guidance from MLR/Submission managersCreate, uphold, and maintain submission checklists for assigned brands and ensure accurate and timely MLR submissions into Client systemsMaintain a comprehensive and accurate record of all current and upcoming submissions including the stage of review, job codes, references, and deadlinesAnnotate any notes/comments relevant to MLR reviewers onto the submission file (As required, for identifying derivative/pick-up content, or callouts for changes between reviews)Perform QC of MLR submission components/package prepared by the team, before submission, and prepare and submit electronic and/or paper MLR-submission, including electronic tagging and linking references in Client systemEstablish and build relationships with all internal cross-functional team members in collaboration with the Copy department, organize references to streamline project submissionsSupport cross-functional team with opening projects in Client review platforms in collaboration with the Editorial teamProofread/fact check against multiple source documents to confirm annotation accuracyStay current with new electronic submission and regulatory documentation practices and standardsThis may be the right role for you if you have2-3 years of relevant work experience, preferably in science, medicine, or at a pharmaceutical advertising agency.Bachelor’s degree in science, specifically related to medicine or pharmaceuticalsDemonstrated proficiency/mastery of English languageExcellent written and oral communication skillsProficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint) and Adobe Acrobat.Familiarity with Veeva Vault PromoMats and/or Fuse and PubMedExtremely detail-oriented and organized approachAbility to work collaboratively with multiple departments and levels within the agencyStrong team-oriented approach and excellent interpersonal skillsAbility to thrive and grow in a fast-paced environmentAbility to prioritize deadlines and work under pressure.A passion for sciences and regulations