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Associate Director- Finance Share Services
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Finance Shared Services- Analyst
3 months ago
Position Overview
ABOUT APOLLO
Apollo is a high-growth, global alternative asset manager. In our asset management business, we seek to provide our clients excess return at every point along the risk-reward spectrum from investment grade to private equity with a focus on three investing strategies: yield, hybrid, and equity. For more than three decades, our investing expertise across our fully integrated platform has served the financial return needs of our clients and provided businesses with innovative capital solutions for growth. Through Athene, our retirement services business, we specialize in helping clients achieve financial security by providing a suite of retirement savings products and acting as a solutions provider to institutions. Our patient, creative, and knowledgeable approach to investing aligns our clients, businesses we invest in, our employees, and the communities we impact, to expand opportunity and achieve positive outcomes.
OUR PURPOSE AND CORE VALUES
Our clients rely on our investment acumen to help secure their future. We must never lose our focus and determination to be the best investors and most trusted partners on their behalf. We strive to be:
The leading provider of retirement income solutions to institutions, companies, and individuals.
The leading provider of capital solutions to companies. Our breadth and scale enable us to deliver capital for even the largest projects – and our small firm mindset ensures we will be a thoughtful and dedicated partner to these organizations. We are committed to helping them build stronger businesses.
A leading contributor to addressing some of the biggest issues facing the world today – such as energy transition, accelerating the adoption of new technologies, and social impact – where innovative approaches to investing can make a positive difference.
We are building a unique firm of extraordinary colleagues who:
Outperform expectations
Challenge Convention
Champion Opportunity
Lead responsibly
Drive collaboration
As One Apollo team, we believe that doing great work and having fun go hand in hand, and we are proud of what we can achieve together.
OUR BENEFITS
Apollo relies on its people to keep it a leader in alternative investment management, and the firm’s benefit programs are crafted to offer meaningful coverage for both you and your family. Please reach out to your Human Capital Business Partner for more detailed information on specific benefits.
Finance Shared Services is part of Apollo’s Chief Accounting Officer’s division and includes several key global functions including processing and reporting for travel and entertainment (T&E) expenses, accounts payable, accounts receivable, treasury operations, vendor engagement and management, travel services, research services, non-compensation expense allocations, reporting and analytics.
The incumbent will report to the Head of Vendor Management to manage operational activities of the Vendor Management function, in addition to its ongoing transformation agenda.
The incumbent will work closely with all other Finance Shared Services functions, Apollo and Athene employees based across the US and International that incur Vendor Management, as well as with key internal stakeholders including Finance and Controllership professionals, Human Capital, Corporate Services, Legal, Tax & Compliance, Technologies and Marketing on process and policy matters, as well as relationships with external service and technology solution providers.
The successful candidate will have to demonstrate experience in reviewing, auditing, processing Vendor Management tasks through Workday Strategic Sourcing, our Vendor Management technical platform as well as in documenting, reporting and proposing initiatives to measure the effectiveness and adherence to the firm’s global Vendor Management policy, procedures. In addition, the candidate will interact on a daily basis with executive assistants and internal stakeholders from all seniority levels on providing accurate, timely and ongoing support on all Vendor Management-related matters (i.e. communicating, explaining and enforcing Vendor Management policy provisions, process changes, and escalation of issues and exception decisions) being hands on and able to jump into the detailed tasks as needed. Clear, firm and polite communication and relationship building skills are also key for success in this role.
Role and responsibilities:
Manage all aspects of day-to-day activities and deliverables of the Vendor Management function, encompassing:
Ensure consistency in the way the vendor management policy is understood and followed
Assist in answering queries of the business/relationship owners with overall engagement and monitoring of vendors
Support in resolving queries through the Vendor Management inbox to respond to the VM related questions in timely manner.
Support to streamline the ongoing vendor onboarding process
Assist in maintaining the regular list of open items/projects in Workday Strategic Sourcing tool and ensuring the successful completion of the same
Complete the milestones assigned in Workday Strategic Sourcing tool and ensure that the entire onboarding and required due diligence is carried out seamlessly
Suggest and help to implement process automation/transformation effort in Vendor Management, including preparation of process documentation
Collaborate with the team members to conduct day-to-day activities and deliverables
Being open and able to cross-train major tasks across the shared Finance Shared Services functions
Take initiative and manage ad-hoc projects as needed
Look at Automation/Simplification Opportunities to reduce manual effort and to make the process more efficient
Work on updating and completing the Service Organization Controls (SOC) Reports as a part of vendor due diligence and onboarding process
Qualifications & Experience
Skills & experience:
2-4 years of experience in Vendor Management operations, including review, audit, administering initiation and review of vendor risk assessments and due diligence, and enforcing and communicating Vendor Management policy and provisions to employees and other internal stakeholders
Strong communication and interpersonal skills . Ability to partner with others and work collaboratively and professionally in the organization to ensure roles and responsibilities are clear and metrics are in place across the control structure
Strong orientation to plan and implement changes to support a transformation agenda of the operations function
Strong analytical skills , able to quickly grasp Vendor Management policy provisions, process implications and recommend tactical initiatives for ongoing improvement of the function and its operational effectiveness
Strong excel skills and ability to perform simple automation on excel is an added advantage
Highly organized, proactive and efficient in managing and following up on multiple priorities simultaneously
Bachelor’s degree required
Apollo provides equal employment opportunities regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, veteran status, gender/sex or sexual orientation, or any other criterion or circumstance protected by applicable law, ordinance, or regulation. The above criteria are intended to be used as a guide only – candidates who do not meet all the above criteria may still be considered if they are deemed to have relevant experience/ equivalent levels of skill or knowledge to fulfil the requirements of the role. Any job offer will be conditional upon and subject to satisfactory reference and background screening checks, all necessary corporate and regulatory approvals or certifications as required from time to time, and entering into definitive contractual documentation satisfactory to Apollo.
