VFX Production Coordinator

2 weeks ago

Chennai, India BOT VFX Full time

Primary Responsibilities :

The Production Coordinator is responsible for the internal day-to-day operations of one or more shows, overseeing everything from ingest to delivery in their Show and upkeep the show progress.

  • Work with Producer, Production manager, Leads and Supervisors to track and manage the workflow through the departments meeting internal and external deadlines
  • Assist in bidding documentation and communicating it to producers and updating it in our internal tracking system.
  • Anticipate and escalate issues to the Producer and Supervisor to resolve problems quickly on bidding.
  • Set up calls with producers and the bidding lead and ensure producers get the essential facts on the bids in the evening.
  • Responsible for turning awarded bids into an actionable roadmap.
  • Ensure production database is kept updated daily with notes and critical information start of the day and before departing for the day.
  • Under the guidance of the PM, the Coordinator schedules and tracks task progress for assigned artists or sequences on the internal tracking system.
  • Ensuring tasks are assigned to the right artists in discussion with leads & PM and safeguarding that work is being approved and completed on time and to specification.
  • Coordinating and monitoring multiple projects effectively.
  • Communicate any schedule changes to the appropriate artists, Supervisors through PA.
  • Responsible for the multiple dailies sessions each day and follow up with the PA.
  • Keeps the communication flowing from Supervisor to Leads and artist.
  • Organize and set up media for cinesync / client review sessions.
  • In authority to set up calls with clients and the creative team to iron out challenges during progression of a show as and when appropriate.
  • Oversee the execution of client deliveries of all WIP and finals with show leads
  • Supervise if daily reviews are structured as per schedule and managed within allotted time
  • Maintains sanity of data on our internal tracking system, ensuring project scope, task assignments, and status and completion information up to date.
  • Coordinates all client deliveries, with Production support; maintains a log of all deliveries
  • Ensuring effective communication and continual team updates.
  • Help to maintain a positive, upbeat and professional production office, being pro-active and solution-orientated

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