Executive Assistant Project Manager

3 weeks ago

hyderabad, India Crammaze Full time

Job Title : Executive Assistant Project Manager


Location : Hybrid (Hyderabad India)


Company Description:


Crammaze is a dynamic and innovative technology company that operates globally. We are seeking a talented and motivated individual to join our team as a Remote Project Manager cum Executive Assistant. This is a unique opportunity to contribute to our success by effectively managing projects and providing comprehensive executive support to our leadership team while working remotely.


Responsibilities:


Project Management:


- Plan, execute, and oversee multiple projects from initiation to completion

- Define project scope, goals, and deliverables in collaboration with stakeholders

- Develop project plans, timelines, and budgets

- Coordinate project resources, including personnel and materials

- Monitor project progress, identify and mitigate risks, and ensure timely completion

- Facilitate effective communication and collaboration among project team members

- Prepare and present project status reports to stakeholders


Executive Support:


- Provide comprehensive administrative support to senior executives

- Manage calendars, schedule meetings, and coordinate travel arrangements

- Prepare and edit correspondence, presentations, and other documentation

- Conduct research, compile data, and prepare reports for decision-making

- Assist in organizing and executing company events, conferences, and meetings

- Handle confidential information and sensitive matters with discretion

- Act as a liaison between executives and internal/external stakeholders

- Manage email and phone correspondence, responding to inquiries and resolving issues

- Prepare and distribute meeting materials, minutes, and action items

- Maintain accurate and up-to-date records and databases


Communication and Coordination:


- Facilitate effective communication among team members and departments

- Coordinate and schedule meetings, conference calls, and virtual collaborations

- Ensure prompt follow-up on action items and deadlines

- Track and manage documentation, contracts, and agreements

- Maintain centralized project and executive files and databases

- Assist in the development and implementation of company policies and procedures


Additional Responsibilities:


- Manage inbox and ensure timely responses to emails

- Proficiency in Jira and Slack for project management and communication

- QA experience and basic admin skills

- Content creation and social media post management

- Client follow-ups and meeting minutes preparation

- Run daily scrum stand-up meetings


Requirements:


- Proven experience as a Project Manager and/or Executive Assistant

- Excellent organizational and time management skills

- Strong attention to detail and ability to multitask effectively

- Exceptional verbal and written communication skills

- Proficient in using project management tools and software

- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)

- Ability to work independently and meet deadlines with minimal supervision

- Demonstrated problem-solving and decision-making abilities

- Prior experience working in a remote or virtual environment is a plus

- A bachelor's degree in a relevant field is preferred


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