Executive secretory

Position : Executive Secretary – Programs & AccountsOrganization: Ti E Nagpur (The Indus Entrepreneurs)Location: Nagpur, MaharashtraEmployment Type: Full-time (On-site)About Ti E NagpurTi E (The Indus Entrepreneurs) is a global non-profit organization fostering entrepreneurship through mentoring, networking, education, and funding opportunities. Ti E Nagpur is among India’s most vibrant chapters, known for implementing impactful programs and initiatives that support startups, entrepreneurs, and students in their growth journey.Role OverviewThe Executive Secretary – Programs & Accounts will be responsible for planning, coordinating, and executing Ti E Nagpur’s programs, ensuring operational excellence, stakeholder engagement, and sound financial management. The role involves managing end-to-end program execution — from onboarding participants and mentors to coordinating sessions, maintaining documentation, and overseeing program budgets — in close coordination with the Executive Director, Program Chairs, and Finance team.Key Responsibilities1. Program Planning & Execution- Plan and execute all programs as per the annual calendar and strategic objectives.- Prepare detailed program trackers, budgets, and timelines.- Coordinate with Chairs, Mentors, Speakers, and Participants to finalize program details.- Ensure timely communication and follow-ups with all stakeholders.2. Communication & Coordination- Serve as the central point of contact for all program-related communication.- Coordinate with internal teams for invitations, digital promotions, and reporting.- Manage correspondence with mentors, participants, and partners before and after sessions.3. Accounts & Financial Management- Prepare program budgets and track actual expenses against approvals.- Maintain accurate financial records including invoices, receipts, and reimbursements.- Process vendor and partner payments in line with organizational policies.- Support preparation of financial summaries and reports for internal and board reviews.4. Documentation & Reporting- Maintain comprehensive documentation for each program, including attendance, photos, invoices, and feedback reports.- Prepare post-program reports highlighting participation, engagement, and outcomes.- Update the program database and dashboard for internal review and board reporting.5. Member & Stakeholder Experience- Ensure a professional and engaging experience for mentors, participants, and partners.- Supervise volunteers and support staff during program activities.- Collect and analyze participant feedback to improve program quality.6. Coordination with Committees- Collaborate with committee chairs and the executive team to ensure alignment of program objectives with Ti E Nagpur’s mission.- Provide administrative and operational support for program-linked activities.Key Skills & Competencies- Excellent planning, coordination, and multitasking abilities.- Strong written and verbal communication skills.- Proficiency in MS Office, Google Workspace, and accounting tools.- Ability to manage multiple stakeholders and deadlines effectively.- High sense of ownership, discipline, and accountability.- Attention to detail in documentation and reporting.Qualifications & Experience- Graduates from any field are eligible to apply.- Bachelor’s degree in Commerce, Business Administration, or related field preferred.- 2–4 years of experience in program coordination, operations, or accounting.- Experience with industry associations, business chambers, or startup ecosystems preferred.Compensation- Competitive salary based on experience and qualifications.- Performance-linked incentives for successful program delivery and measurable outcomes.How to ApplySend your resume and cover letter to with the subject line:“Application for Executive Secretary – Programs & Accounts | Ti E Nagpur”