Executive Assistant to the Director

3 weeks ago

raipur, India Astha Group Full time
Job Title:
Executive Assistant
Job Description:
We are seeking a highly organized and proactive Executive Assistant to join the Director's office and provide comprehensive support to the Director of our company. As the Executive Assistant, you will play a crucial role in ensuring the smooth and efficient operation of the Director's office by managing a wide range of administrative tasks. Your responsibilities will encompass travel arrangements, meeting coordination, calendar management, email and mail correspondence, and other essential administrative duties.
Responsibilities:
Calendar Management: Maintain the Director's schedule by scheduling and prioritizing appointments, meetings, and events. Coordinate with internal and external stakeholders to ensure alignment with the Director's availability and business priorities.
Travel Arrangements: Make travel arrangements, including booking flights, accommodations, ground transportation, and other logistics. Prepare detailed itineraries and travel packs to ensure seamless travel experiences.
Meeting Coordination: Organize and schedule meetings, conferences, and events. Prepare meeting agendas, materials, and presentations as required. Attend meetings when necessary, take minutes, and follow up on action items.
Email and Mail Management: Monitor, prioritize, and respond to emails on behalf of the Director. Handle incoming and outgoing mail, ensuring prompt and appropriate responses.
Correspondence and Communication: Draft, edit, and proofread letters, memos, reports, and other documents on behalf of the Director. Ensure that all communications adhere to the company's professional standards.
Data and Information Management: Maintain and update confidential files, records, and databases related to the Director's office. Keep all information organized and easily accessible.
Office Operations Support: Provide general administrative support to the Director's office, including ordering office supplies, handling expense reports, and managing invoices.
Liaison and Relationship Building: Act as a liaison between the Director and internal staff, clients, partners, and other external stakeholders. Foster positive and professional relationships with key contacts.
Special Projects: Assist with special projects and initiatives as directed by the Director. Conduct research, prepare reports, and provide analytical support as needed.
Confidentiality and Discretion: Handle sensitive and confidential information with the utmost discretion and maintain a high level of confidentiality at all times.
Requirements:
Proven work experience as an Executive Assistant or similar role, supporting senior-level executives or directors.
Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
Strong verbal and written communication skills, with a keen eye for detail and accuracy.
Proficient in using productivity tools and software, including MS Office (Word, Excel, PowerPoint, Outlook).
Exceptional interpersonal skills, with the ability to interact professionally with individuals at all levels.
Ability to anticipate needs, demonstrate proactivity, and think critically to solve problems effectively.
Discretion, tact, and a high level of professionalism when dealing with sensitive information.
Flexibility and adaptability to handle changing priorities and last-minute requests.
Knowledge of travel arrangements and event coordination is an advantage.
Bachelor's degree in Business Administration, Communications, or a related field preferred.
Experience:
Maximum 5 years of experience in a similar profile.
Join our dynamic team and contribute to the success of our company by providing reliable and efficient support to the Director's office. If you thrive in a fast-paced environment and have a passion for executive assistance, we look forward to receiving your application. Please submit your resume, a cover letter detailing your relevant experience, and any additional qualifications that make you an ideal fit for this role.

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