Executive Assistant

1 month ago

Mumbai, India Global Advertisers Pvt. Ltd. Full time
Overview:

We are seeking a skilled and proactive individual to join our team as an Executive Assistant. This role is crucial in providing high-level administrative support to executives while also coordinating and managing various projects across the organization. The ideal candidate will possess strong organizational skills, exceptional attention to detail, and the ability to handle multiple tasks simultaneously in a fast-paced environment.

Responsibilities:

1. Executive Support:

- Provide comprehensive administrative support to senior executives, including calendar management, scheduling meetings, and coordinating travel arrangements.- Serve as a primary point of contact for internal and external stakeholders, screening calls and emails, and handling inquiries with professionalism and discretion.- Prepare and edit correspondence, reports, and presentations on behalf of executives.

2. Project Coordination:

- Manage and coordinate multiple projects simultaneously from initiation to completion, ensuring adherence to timelines, budgets, and quality standards.- Collaborate with cross-functional teams to define project objectives, deliverables, and milestones.- Track project progress, identify potential risks or issues, and implement solutions to mitigate them.

3. Communication and Coordination:

- Facilitate communication between executives and team members, ensuring timely dissemination of information and follow-up on action items.- Organize and facilitate meetings, including preparing agendas, recording minutes, and distributing meeting materials.- Act as a liaison between internal departments and external partners, fostering positive relationships and promoting collaboration.

4. Documentation and Reporting:

- Maintain accurate records, documentation, and project files, including contracts, budgets, and meeting minutes.- Generate regular status reports, dashboards, and presentations for executive review, summarizing project progress, milestones, and key metrics.- Conduct research and gather data as needed to support project planning and decision-making.

5. Administrative Support:

- Assist with general administrative tasks as needed, such as managing office supplies, processing expenses, and coordinating logistics for events or conferences.- Handle confidential and sensitive information with discretion and professionalism.- Perform other duties and special projects as assigned by executives.

Qualifications:

1. Bachelor's degree in Business Administration, Communications, or related field preferred.2. Proven experience as an executive assistant or project coordinator, preferably in a fast-paced environment.3. Strong organizational and time management skills, with the ability to prioritize tasks effectively and meet deadlines.4. Excellent communication skills, both written and verbal, with a high level of professionalism.5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software.6. Ability to work independently with minimal supervision and as part of a team.7. Strong attention to detail and accuracy, with a proactive approach to problem-solving.

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