Senior Procurement Analyst
2 weeks ago
About Company:
OneAdvanced is one UK's largest providers of business software and services serving 20,000+ global customers with an annual turnover of £330M+. We manage 1.5 million 111 calls per month, support over 2 million Further Education learners across the UK, handle over 10 million wills, and so much more. Our mission is to power the world of work and, as you can see, our software underpins some of the UK's most critical sectors.
We invest in our brilliant people. They are at the heart of our success as we strive to be a diverse, inclusive and engaging place to work that not only powers the world of work, but empowers the growth, ambitions and talent of our people.
To learn more about working at Advanced please click here
Role Introduction:
We are looking for a dynamic and innovative Senior Procurement System Administrator delivering procurement activities and managing supplier relationships. This role will oversee delivering accurate processing of procurement requests and enquiries and maintaining supplier data, supplier evaluation and Contract management, Process Improvement, Reporting, and compliance within a fast-paced technology environment. The successful candidate will play a key role in streamlining procurement operations and ensuring smooth processes.
Key Responsibilities:
· Work with the Group Procurement Director (or delegate) to deliver streamlined processes and procedures that delivery efficiency and value.
· Participate in group-wide transformation projects.
· Develop KPIs and reporting metrics
· Handle Quote Requests for Licenses & Hardware: Confirm pricing with preferred (or new) suppliers), ensuring the best terms for the company. Compare prices, negotiate where applicable, and ensure timely responses for required items.
o Oversee License and SSL Certificate Requests and Renewals: Maintain a schedule for renewing software licenses and SSL certificates, ensuring no lapses in service. Work with suppliers to process timely renewals.
o Manage Supplier Creation, Amendments, and Deactivation in Netsuite: Ensure all necessary supplier details are documented for new vendors, process updates for existing suppliers, and deactivate those no longer in use, maintaining up-to-date supplier records.
o Generate and Maintain Procurement Reporting: Produce regular reports to internal and external stakeholders on procurement activities such as spending/license volumes, supplier performance, and purchase order status. Provide actionable insights based on data.
o Manage the Procurement Inbox/Queue and Allocate Tasks: Actively manage the procurement inbox, prioritizing and assigning tasks to team members based on urgency and complexity. Ensure timely resolution of requests.
o Handle Ad-hoc Requests and Respond to Queries: Be the go-to person for handling various procurement-related requests or queries from internal teams and suppliers. Provide prompt and accurate responses.
o Participate in Systems and Process Testing: Test procurement systems and processes to ensure smooth operations, report issues, and help in refining procedures to improve efficiency.
o Manage New Order Requests (License/Hardware/SSL Cert): Oversee the processing of new order requests, ensuring internal requests are approved, suppliers are contacted, and deliveries are tracked from start to finish.
o Raise and Track Purchase Orders (PO) Requests: Generate and track POs to ensure the company's procurement policies are followed. Monitor PO progress and update internal stakeholders on the status.
o Process Retrospective Purchase Orders (POs): Ensure that retrospective POs are documented for goods or services already delivered, coordinating with relevant teams to gather required information and ensure compliance with company policies.
o Raise Invoice Credits : Process invoice credits for returned goods or billing errors. Coordinate with suppliers and internal finance teams to resolve discrepancies and ensure accurate record-keeping.
o Perform Goods Receipting Functions: Validate deliveries against purchase orders and resolve discrepancies between ordered and received goods. Update the procurement system accordingly.
Required Qualifications/Skills:
· Having an overall minimum ten -twelve years of industry experience. Previous procurement experience in a fast-paced technology business is required.
· Familiarity with procurement systems and processes and be able to grasp new IT systems and processes quickly.
· Strong communication skills and an inquisitive mind, able to communicate at all levels and work closely with internal stakeholders at all levels across the business and manage relationships with key suppliers to the business to ensure continued good service and value is received.
· Strong attention to detail, excellent organizational skills.
· Experience in interpreting and analysing data.
· Ability to manage multiple tasks and handle pressure in a fast-paced environment.
· Able to use initiative, but also work well within a team and have a willingness to contribute new ideas and improvements
· Flexible and adaptable in your response to inquiries in a dynamic environment
Preferred Qualifications:
Business, finance or purchasing qualification to degree level.
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