Virtual Admin role 3-5 Yrs

2 months ago


mumbai, India Rangam India Full time
Job Description

Seeking virtual administrative support for the Investment Management Risk team with a variety of administrative and logistical tasks.

The candidate will interface regularly with individuals at all levels across Client. Candidate must have an excellent team orientation and the ability to manage a fast-paced work environment and ability to progress projects and ensure timely completion of deliverables and deadlines.

Key responsibilities include:

Handling travel arrangements for Risk employees, mainly head of risk and managing directors (booking flights, hotels and ground transportation; collecting all relevant details and preparing trip itineraries) Managing calendars for senior members of the Risk team Coordinating meetings, events including scheduling, planning, organizing, and assisting with ad hoc items Liaising with supporting functions such as expense management, vendor management/approvals, and global resources Organizing, submitting and ensuring timely payment of expenses Answering inquiries and managing schedules as needed Performing administrative responsibilities such as maintaining files, scanning, faxing, collating, etc., as needed Taking on special projects as assigned by the leadership team

The ideal candidate is:

A detail-oriented self-starter with prior experience in the financial services industry or a multinational firm Experienced with Concur/expense management systems Someone who exhibits sound judgement with the ability to prioritize and make decisions Energetic and eager to tackle new projects and ideas A team-player capable of cultivating productive working relationships across the firm Comfortable interacting with high-level executives

Qualifications:

Bachelor’s degree preferred Three to five years’ prior experience in supporting a team Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) Exceptional writing, editing, and proofreading skills Familiarity with Client and the financial and Risk industry a plus Excellent organization and time-management skills
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