Hiring Executive Assistant to Principal at Vibgyor School, Horamavu

1 month ago

Bengaluru, India Ampersand Group Full time

Role: Executive Assistant (EA) to Principal

Experience: 1 – 3 years school experience in handling PA duties and handling CBSE / ICSE portals

Salary range: 3 lakhs to 5 lakhs per annum


ONLY IMMEDIATE JOINERS LOCATED IN BANGALORE NEED TO APPLY

FEMALE CANDIDATES PREFERRED

Email CVs to:


JOB DESCRIPTION – PA TO PRINCIPAL


About Us

Established in 2004, we are a chain of schools offering national and international curriculums across 36 schools pan India. With our well-researched curriculum, modern teaching methodologies and wide range of extra-curricular activities and facilities we constantly strive to enthuse our students with fascinating learning experiences every single day.


Role

PA to Principal


Department

Principal’s Officer


Designation

Executive/Senior Executive


Band and Grade

E2/E3


Location

School


Reporting to

Principal


Primary Purpose

The Personal Assistant is responsible for providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner.



Key Responsibilities

Primary Responsibility:

Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.

Attend meetings and keep minutes

Works closely and effectively with the Principal to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately

Receive and screen phone calls and redirect them when appropriate

Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

Make travel arrangements for executives

Handle confidential documents ensuring they remain secure

Handle academic and non-academic duties and ensure accurate and timely completion of tasks

Prepare invoices or financial statements and provide assistance in bookkeeping

Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders

Maintain electronic and paper records ensuring information is organized and easily accessible

Conduct research and prepare presentations or reports as assigned

Preparing MIS Reports/ Presentations for meetings

Assisting principal in organizing the conferences and other training workshops

  • Contact information for Principal monthly phone lists
  • season’s greetings to the rich contacts of the Principal
  • do the data entry, prepare presentations, make reports whenever required


Secondary Responsibility:

  • flexibility to work in other roles as required in the project phase
  • undertake any other reasonable tasks as directed
  • and Provide electronic media supplies
  • team outings, lunches, team meetings



Desired Qualification

Degree in business administration or relative field



Experience

Proven experience of 3-4 yrs as executive secretary or similar administrative role



Expected Competencies

Time-management and

Proficient in MS Office and “back-office” software (e.g. ERP)

In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry


Familiarity with basic research methods and reporting techniques

Excellent organizational and time-management skills

Outstanding communication and negotiation abilities

Integrity and confidentiality

Multitasking abilities



Skills and Knowledge

Interpersonal communication

Time Management

Event Management

Writing

Critical Thinking

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