Assistant Manager Accounts Payable

4 weeks ago

kolkata, India Aditya Birla Global Trading (formerly Swiss Singapore) Full time

Position Title

TM F&A - Generalist

Reporting to

FH -F & A- Agri Div.

Job function

Finance & Accounts

Superior’s superior

CFO

Business

International Trading

Department

India Finance

Business Unit

Aditya Birla Global Trading

Employment Type

Full-Time

Contract Type

Permanent

Location

India


Company Profile

Aditya Birla Global Trading (ABGT) is a part of US $60 billion Aditya Birla Group and a leading bulk commodity trading solutions provider to clients across the globe.

Incorporated in India in 2014, it has grown to achieve an annual turnover of over Rs 7000 crores and trading volumes in excess of 5 million tons per year. Powered by a strong professional team we have the reach and scale to service our clients across the globe. Delivering both competitive rates and smooth transits with ethical business practices without compromising on quality & services. Our Parent Company overseas having history of more than 45 years adds to value.


Job Purpose & Key Challenges

Purpose: Accounts payable in compliance with SOP and Legal compliance and adhering to management policies and procedures to ensure audit trail and monitor projects and communicate with vendors.


Broad Responsibilities:

Responsible for payables and coordinate with Vendors for the Agri Division of Aditya Birla Global Trading (India) Private Limited.

MIS, Accounts and Audit, Planning & Budgeting process for the Agri Division

Track construction of Port Warehouse project at Kolkata.

Providing documents and coordinate with lawyers for arbitration case for Tea in consultation with Legal.


Key Challenges:

Updated data records + sound knowledge of accounting ERP system (SAP).

Sound Knowledge of SOP’s and its Implementation.

Dealing with various branches for transactions / reconciliation of accounts.

Assimilation of information from across the globe on time.

  • Tracking critical issues based on review of monthly MIS.
  • Weekly visit to the construction site


Key Responsibility Areas

ITEMS

DESCRIPTION

Accounts Payable and Vendor coordination

Review Vendor balances and reconciliation.

Check and process Service Bills based on the finalized rates for accounting and payment, follow up for pending bills to ensure timely accounting, provision creation in line with company policy.

Checking the bills of vendors as per the SOP ensuring proper supporting and documentation in place for audit trail.

Managing compliance of TDS and GST in respect of Invoices

Clearing Advance payment against bills and get the bills paid as per payment terms.

Get the Debit/credit Note issued if required.

Review, analysis and make comparative statements for contract rate for warehouse contractors periodically to assist the finalization of rates.

Coordinate with vendors / Contractors for commercial/ finance matters.

MIS

Tea bag machine & BLF, MBR Report to be prepared and shared within agreed timeline.

Preparation of daily reports of payables with due dates for funds management.

Review of Branch position paper of Kolkata to be submitted after thorough analysis within agreed timelines.

Review of DOIH in SAP on monthly basis. Review of Tea Stock & Packing materials in compliance with SOP policy,

Initiate and coordinate the process of Planning & Budgeting (P&B)


Accounts and Audit

Analysis of movement in GL balances and taking corrective measures.

Monitor and maintain accounting control procedures. Variance analysis for tracking the expenses against budget.

Issue orders for Packing Materials & work orders for AMC, maintenance on time to time for warehouse operations.

Smooth closure of Statutory, cost & Internal audit , preparing various expenses schedules as per disclosure requirements, audit documentation.

Tea Warehouse Project- accounting of RA bills, advances to various vendors, documentation, site visits, lessoning with Architect and various departments.

Accounting of forward contract of tea for purchase / sale through Auction, timely booking of commission, cash discounts and interest on loans.

Compliance

Understand legal compliance and monitor the adherence and send quarterly report.

Others

Ensuring cash/bank payment approvals and entries for Agri Division

Working on SAP Automation to reduce time & effort and improve controls.

Visit to the warehouse construction site on weekly basis to monitor the work.

Laise with contractors for warehouse construction project at Paharpur siding Road, Kolkata.



Knowledge, Skills & Abilities


Extensive knowledge and experience of using SAP.

Qualified CA with 3-4 Years of Experience

Ability to manage the work in stringent timelines.

Ability to communicate efficiently with vendor and handle issues.

Control over books of accounts through periodic review.

Key Stakeholders (Relationships)

Internal

Frequency

Nature

Trade verticals, Finance & Accounts, Shipping,

Regular

For documentation and Accounting

External

Frequency

Nature

Vendors, Brokers, Counterparties.

Regular

For information and business relationships

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