Executive Assistant

3 weeks ago

Hyderabad, India Almond House Full time

Key Responsibilities

1. Executive & Calendar Management

  • Manage the CEOs calendar, ensuring meetings, appointments, and deadlines are well-planned and organized.
  • Prepare agendas, briefing notes, and follow-ups for meetings.
  • Ensure the CEOs time is protected and focused on high-priority matters.

2. Travel & Event Coordination

  • Organize travel arrangements including flights, accommodation, and ground transport.
  • Ensure all logistical details are clear and convenient so the CEO can travel smoothly without distraction.
  • Coordinate offsites, client meetings, and small private events with attention to detail.

3. Communication & Stakeholder Management

  • Draft, review, and refine communications on behalf of the CEO.
  • Liaise with senior stakeholders, partners, and clients with tact and professionalism.
  • Represent the CEO and the organization consistently in tone and manner.

4. Confidential Project & Administrative Support

  • Support the CEO with priority projects and tasks, ensuring deadlines are met.
  • Handle confidential information with absolute discretion.
  • Anticipate needs and provide administrative support to minimize bottlenecks.

Qualifications & Competencies

  • Strong communication skills, both written and verbal.
  • High degree of discretion, trustworthiness, and integrity.
  • Strong organizational and multitasking abilities.
  • Ability to prioritize tasks and adapt quickly to changing situations.
  • Professional presence with the confidence to interact with senior stakeholders.
  • Tech-savvy and comfortable using productivity tools (e.g., Google Workspace / MS Office).

(Experience as an EA/PA to senior leaders is preferred, but core competencies, judgment, and the ability to manage complex responsibilities are more important than years in the role.)

Personal Attributes

  • Proactive, resourceful, and solutions-oriented.
  • Calm under pressure and able to maintain discretion in sensitive matters.
  • Respectful, reliable, and team-oriented.

Flexible and willing to adapt in a fast-moving environment.

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