Admin Executive

3 weeks ago

Egmore, India Dugar Finance & Investments Ltd Full time

Location: Chennai (Head Office)
Experience Required: 0-1 year (preferably in NBFCs, Banks, or Financial Services)
Role Summary: The Admin Executive will be responsible for managing daily administrative operations, ensuring smooth functioning of office infrastructure, vendor coordination, facility management, and supporting compliance-related documentation. The role requires high attention to detail, organizational skills, and the ability to independently manage multiple admin functions across locations.
Key Responsibilities:
Office & Facility Management

  • Ensure the smooth upkeep of office premises, equipment, and utilities across branches.
  • Coordinate with facility vendors (cleaning, maintenance, security, etc.).
  • Maintain asset inventory and handle procurement of office supplies, furniture, and IT peripherals.
  • Supervise repair, AMC, and utility bill tracking for all locations.

Vendor & AMC Coordination

  • Identify and onboard new vendors as per company policies.
  • Negotiate contracts, manage renewals, and ensure timely payments.
  • Maintain documentation and track service level agreements (SLAs).

Documentation & Compliance Support

  • Maintain records of lease agreements, utility bills, licenses, and insurance for all branches.
    • Assist with audits, documentation retrieval, and statutory compliance for admin related areas.
  • Track and renew registrations (e.g., Shop & Establishment, Fire Safety, etc.) across locations.

Travel & Event Coordination

  • Manage bookings for employee travel, hotel, and logistics.
  • Assist in organizing internal meetings, training sessions, and town halls. Courier, Stationery, and Communication
  • Handle inward and outward couriers and ensure timely dispatch across branches.
  • Maintain stock and distribution of stationery and ID cards.
  • Coordinate with internal teams for access cards, welcome kits, and office onboarding needs.

Ideal Candidate Profile:

  • Experience: 0-1year in an admin/executive support role, preferably in NBFCs, banks, or multi-location companies.
  • Skills:

o Strong vendor management and negotiation skills
o Familiarity with facilities, compliance, and procurement workflows
o Good knowledge of MS Excel, Google Sheets, and documentation tools

Job Type: Full-time

Pay: ₹14, ₹15,000.00 per month

Benefits:

  • Paid sick time

Work Location: In person

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