EA To CEO

2 weeks ago

Mumbai, India White Force Full time

Job description px; background-color: rgb(255, 255, 255);">Job Summary : We are seeking a highly organized and tech-savvy Executive Assistant to support our CEO. This role is essential for ensuring smooth coordination of administrative, operational, and hospitality-related tasks. The successful candidate will manage the CEO’s calendar, travel arrangements, and communications, while also handling confidential matters with professionalism and discretion. Key Responsibilities : Administrative Support : Manage all administrative tasks for the CEO, including scheduling meetings, coordinating travel, and preparing detailed itineraries. Stakeholder Management : Act as a critical point of contact for internal and external stakeholders, ensuring efficient communication on behalf of the CEO. Confidentiality & Correspondence : Handle confidential inquiries and messages, ensuring appropriate follow-up and correspondence. Calendar & Appointment Management : Organize and coordinate CEO’s meetings, teleconferences, and other appointments to ensure optimal use of time. Document Management : Oversee documents, meeting papers, and approval processes for the CEO and Board of Directors. Travel & Hospitality : Arrange and manage travel plans, including logistics, bookings, and expense handling. Organize meals for directors and guests. Database & Reporting : Maintain databases (contacts, loyalty programs, etc.) and support industry research, providing necessary information as required. Compliance & Payments : Oversee the CEO’s credit card payments, invoice processing, and travel logbooks. Ensure all protocols are followed. Additional Support : Assist with personal tasks for the CEO’s family, such as visa applications. Qualifications : Bachelor's degree required; MBA preferred. A diploma in Executive Assistance or Secretarial Studies is a plus. Skills & Competencies : Technical Skills : Proficiency in MS Office (Word, Excel, PowerPoint) and Google Suite. Communication : Strong verbal and written communication skills. Time Management : Excellent multitasking and time management capabilities. Interpersonal Skills : Strong stakeholder management and ability to handle diverse tasks in a fast-paced environment. Experience : Minimum of 3 years of experience in a similar role.

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