Executive Administrative Assistant
22 hours ago
Location: Gurugram, Head Office Experience: 5+ Years Key Responsibilities : 1. Calendar, Travel & Expense Management Manage and coordinate complex calendars across time zones Plan and organize domestic and international travel, including itinerary planning, bookings, visa processing, and logistics Handle expense claims, reimbursement submissions, and budget tracking Ensure accurate and timely record-keeping for audit purposes 2. Meeting & Event Coordination Schedule and coordinate internal and external meetings, including logistics and venue arrangements Prepare agendas, take detailed meeting notes (MOMs), and maintain recordings of virtual meetings Follow up on action items from meetings to ensure timely completion Support the organization of team events, workshops, offsites, and corporate gifting 3. Communication & Documentation Prepare and edit team presentations, decks, event materials, press releases, and manuals Maintain a comprehensive contact database for managers and external stakeholders Manage internal communications and assist with executive correspondence 4. Vendor & Procurement Support Coordinate vendor onboarding and documentation Create and manage Purchase Orders (POs) Follow up on vendor payments and maintain related records Maintain organized documentation for bills, invoices, and procurement activities Qualifications & Skills: Minimum of 5 years of experience in executive assistance, administration, or operations roles Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (Zoom, Teams, etc.) Strong organizational skills with keen attention to detail Excellent written and verbal communication skills Ability to manage multiple priorities and work independently in a fast-paced environment Preferred Attributes: Prior experience supporting senior leadership or cross-functional teams Exposure to procurement systems and vendor management processes Discretion in handling confidential information High degree of professionalism and interpersonal skills
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Executive Assistant
2 weeks ago
Bengaluru, Gurugram, Mumbai, India Executive Search Full time ₹ 9,00,000 - ₹ 12,00,000 per yearRole & responsibilitiesManage calendars and schedules for 3-4 senior leaders across time zonesOrganize domestic and international travel; handle visa applications (Schengen, US, UK)Ensure timely and accurate submission of expenses and timesheetsProvide logistical and technical support for meetings and workshopsBuild strong internal and external stakeholder...
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Executive Administrative Assistant
1 day ago
Gurugram, India ReNew Full timeLocation: Gurugram, Head OfficeExperience: 5+ Years Key Responsibilities :1. Calendar, Travel & Expense ManagementManage and coordinate complex calendars across time zonesPlan and organize domestic and international travel, including itinerary planning, bookings, visa processing, and logisticsHandle expense claims, reimbursement submissions, and budget...
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Executive Administrative Assistant
1 day ago
Gurugram, India ReNew Full timeLocation: Gurugram, Head OfficeExperience: 5+ Years Key Responsibilities :1. Calendar, Travel & Expense ManagementManage and coordinate complex calendars across time zonesPlan and organize domestic and international travel, including itinerary planning, bookings, visa processing, and logisticsHandle expense claims, reimbursement submissions, and budget...
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Executive Administrative Assistant
1 day ago
Gurugram, India ReNew Full timeLocation: Gurugram, Head OfficeExperience: 5+ Years Key Responsibilities :1. Calendar, Travel & Expense ManagementManage and coordinate complex calendars across time zonesPlan and organize domestic and international travel, including itinerary planning, bookings, visa processing, and logisticsHandle expense claims, reimbursement submissions, and budget...
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Executive Assistant
24 hours ago
Gurugram, India Athena Executive Search & Consulting (AESC) Full timeJOB SUMMARY Athena Executive Search & Consulting (AESC) is seeking an Executive Assistant to support the leadership team in managing and organizing workflow. This role is pivotal in enhancing operational efficiency within our boutique consulting firm, located in Gurgaon, Haryana, India. Ideal candidates should possess 0-2 years of experience in executive...
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Executive Administrative Assistant
24 hours ago
Gurugram, India ReNew Full timeLocation: Gurugram, Head Office Experience: 5+ Years Key Responsibilities : 1. Calendar, Travel & Expense Management - Manage and coordinate complex calendars across time zones - Plan and organize domestic and international travel, including itinerary planning, bookings, visa processing, and logistics - Handle expense claims, reimbursement submissions, and...
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Administrative Assistant
1 week ago
Gurugram, Gurugram, India Xneeti OneOS Full timeJob Description About Xneeti: Xneeti Tech is a technology company helping global e-commerce sellers scale intelligently using AI-driven solutions. As we grow, we're looking for a detail-oriented and dependable Admin & Operations Executive to support our day-to-day operations, finance coordination, and IT management. Role Overview: The Admin & Operations...
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Executive Assistant
1 day ago
Gurugram, India Athena Executive Search & Consulting (AESC) Full timeJOB SUMMARYAthena Executive Search & Consulting (AESC) is seeking an Executive Assistant to support the leadership team in managing and organizing workflow. This role is pivotal in enhancing operational efficiency within our boutique consulting firm, located in Gurgaon, Haryana, India. Ideal candidates should possess 0-2 years of experience in executive...
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Administrative Assistant
4 days ago
Gurugram, Haryana, India Hostie Holiday Homes Pvt Ltd. Full time**Job Overview**: The Administrative Assistant/Office Administrator provides support to ensure efficient operation of the office. This role will be responsible for a variety of administrative and clerical tasks, helping to maintain a smooth workflow and providing a range of support services to managers, team members, and customers. **Key...
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Executive Assistant
1 day ago
Gurugram, India Holland Advisors Full timeJob Summary:-The Executive Assistant will provide high-level administrative support to the Business Head. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The Executive Assistant will be responsible for managing schedules, coordinating meetings, and performing various...
