Personal Secretary To Director

4 weeks ago

Pune, India Kolte Patil Full time

Job Summary:

We are seeking a highly organized and proactive Personal Secretary to support an executive or senior manager. The ideal candidate will be responsible for managing schedules, communications, and administrative tasks to ensure the smooth and efficient operation of daily activities.

Key Responsibilities:

  • Manage and maintain the executives calendar, including scheduling meetings, appointments, and travel arrangements.
  • Screen and direct incoming calls, emails, and correspondence.
  • Prepare reports, memos, letters, and other documents as required.
  • Handle confidential documents and maintain a high level of discretion.
  • Coordinate internal and external meetings, including logistics and documentation.
  • Take minutes during meetings and follow up on action items.
  • Maintain filing systems and ensure accurate record-keeping.
  • Assist with personal errands or tasks as requested.
  • Liaise with clients, suppliers, and other staff on behalf of the executive.
  • Monitor and manage office supplies and other administrative resources.

Requirements:

  • Proven experience as a Personal Secretary, Executive Assistant, or similar role.
  • Excellent verbal and written communication skills.
  • Strong organizational and time-management abilities.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  • Ability to multitask and prioritize tasks under pressure.
  • High level of integrity and professionalism.
  • Discretion and confidentiality are essential.

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