Administrative AssistantFile Clerk

3 weeks ago

sany, India IT Business & Support SAC Full time
Overview: TheAdministrative Assistant plays a crucial role in ensuring theefficient functioning of the office by providing administrativesupport to ensure operations run smoothly. They are responsible forhandling various tasks to support the team and maintain anorganized office environment.KeyResponsibilities:
  • Manage andcoordinate office activities and operations to secure efficiencyand compliance with company policies
  • Answer anddirect phone calls distribute mail and maintain officesupplies
  • Organize and schedule appointmentsmeetings and events
  • Assist in the preparationof regularly scheduled reports
  • Develop andmaintain a filing system
  • Provide support forthe team with data entry word processing and spreadsheetcreation
  • Make travel and accommodationarrangements
  • Contribute to the overall teameffort by accomplishing related results asneeded
  • Assist in resolving any administrativeproblems
  • Assist in budget tracking andfinancial recordkeeping
  • Attend meetings andtake detailed minutes
  • Conduct research andprepare presentations or reports asassigned
  • Handle sensitive information in aconfidential manner
  • Manage office suppliesstock and place orders
  • Submit and reconcileexpense reports
RequiredQualifications:
  • Proven workexperience as an AdministrativeAssistant
  • Proficiency in MS Office (MS Exceland MS Word in particular)
  • Excellent timemanagement skills and ability to prioritizework
  • Attention to detail and problemsolvingskills
  • Excellent written and verbalcommunication skills
  • Strong organizational andplanning skills
  • High school diploma orequivalent; additional qualification as an Administrative assistantor Secretary will be a plus
  • Knowledge of officemanagement systems and procedures
  • Workingknowledge of office equipment like printers and faxmachines
  • Excellent customer serviceskills
  • Uptodate with advancements in officegadgets and applications
  • Ability to multitaskand prioritize daily workload
  • Discretion andconfidentiality
  • Minimum typing speed of 50wpm
  • Basic knowledge of bookkeeping and officemanagement

organizationalskills,communication,time management,administrative,word,teamproblem solving

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