Company Secretary

2 days ago

Delhi, India Minus 30 Private Limited Full time

Industry: FMCG – Ice Cream & Frozen DessertsLocation: (New Delhi)Reports To: CEORole OverviewThe Company Secretary will act as a key managerial personnel (KMP) and compliance officer, responsible for ensuring adherence to all corporate, legal, regulatory, and governance requirements for the company. The role is critical in supporting business expansion, maintaining statutory compliance (ROC, FSSAI, GST, Labour), and facilitating smooth interaction with the board, investors, regulators, and other stakeholders.Key Responsibilities1. Statutory & Legal ComplianceEnsure compliance with the Companies Act, 2013 and other applicable laws.Prepare and file statutory returns and forms with the ROC (MGT-7, AOC-4, DIR-12, etc.).Maintain statutory registers (members, directors, contracts, charges).Oversee FSSAI compliance – licensing, renewals, and packaging/labeling requirements.Coordinate with external regulators and authorities (MCA, SEBI, FSSAI, GST).2. Corporate Governance & Board SupportOrganize and conduct Board Meetings, AGMs, and EGMs , prepare agendas, and draft minutes.Advise directors and senior management on corporate governance best practices.Draft board resolutions and maintain compliance records.Liaise with auditors, legal advisors, and regulators on governance matters.3. Strategic Business & Expansion SupportStructure legal entities for new factories, warehouses, and distribution centers across India.Manage intellectual property (trademarks for brand names, flavours, packaging).Draft, review, and negotiate contracts with distributors, retail chains, logistics providers, and food aggregators (Swiggy, Zomato, Instamart, etc.) .Assist in fundraising (private equity/VC), investor due diligence, and secretarial audit .4. Financial & Tax ComplianceCoordinate with finance team on GST, TDS, and corporate tax compliance .Manage compliance for dividend declarations, shareholding changes, ESOPs .Support in capital raising, mergers, acquisitions, and due diligence exercises .5. HR & Labour Law ComplianceEnsure compliance with labour laws (PF, ESI, gratuity, minimum wages, maternity, contract labour) for factory and retail staff.Draft HR-related policies from a compliance perspective.Qualifications & SkillsQualified Company Secretary (ACS/CS membership of ICSI) – mandatory.3–7 years of experience in FMCG, food & beverages, or manufacturing sector preferred.Strong knowledge of Companies Act, FSSAI regulations, GST, SEBI (if listed) .Excellent drafting, communication, and stakeholder management skills.Ability to handle multiple compliance requirements across states .Exposure to fundraising, investor reporting, and due diligence is an advantage.

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