Shared Services Manager- Finance

1 month ago


india Buckman Full time

Description

Shared Services Manager - Finance Location : Chennai, India Required Language : English Employment Type : Full-Time Seniority Level : Manager Travel Mode : Moderate AboutUs: Buckman is a privately held, global specialty chemical company with headquarters in Memphis, TN,USA, committed to safeguarding the environment, maintaining safety in the workplace, and promotingsustainable development. Buckman works proactively and collaboratively with its worldwide customersin pulp, paper, leather, and water treatment to deliver exceptional service and innovative specialtychemical solutions to help boost productivity, reduce risk, improve product quality, and provide ameasurable return on investment. Buckman is in the middle of a digital transformation of its businessesandis focused onbuildingthe capabilitiesandtoolsinsupport this. Purpose: Responsible for maintenance of high compliance with accounting practices and standards acrossregions. Ensures financial data accuracy and consistent reporting of financial health within theorganization and develops functional business plans, manages, and coordinates resources, and leadsthe strategic direction of the Shared Services Finance. The role is responsible for leading and managingwithin a Shared Services Finance, including the supervision of staff and the achievement of financialoutcomesthatmeet clientneeds. Qualifications&Experience: ØRelevantexperienceinBusinessAdministration,Finance,andAccountingorarelevantdiscipline with 5+yearsofworkexperiencein a similar roleØDemonstratedsuccessfulexperienceinstakeholder/customerengagementinaSharedServices/ContactCentreenvironment.ØGoodunderstandingofaccountingprinciples and IFRSstandardsØFamiliaritywithinternationaldevelopmentsystems,policies,finances,andmanagementinlow-andmiddle-incomecountriØFamiliarityandexperienceworkingin differentculturalcontextsØProvenabilitytoworkunderpressure, andwithmultipleconcurrentdemands. Accountabilities: ØSuperviseaccountancyprocedures,maintaingeneralledger,journalentries,accountsanalysis,reconciliation,filingof documents,etc.ØPerformsAccountsPayable,.,verifyingallinvoicesforpaymentandensuringexpendituresareallocatedandcharged toappropriatecodes.ØPreparationofMonthlyFinancialStatements,.,MonthlyBalanceSheet,IncomeStatement.ØCalculate/reviewpayrollwithstatutorydeductionsmonthlytoensurelocallaborlawsandtaxregulationsarecurrent forstatutorydeductions.ØUpload,file,andreportGovernmentstatutorycontributionsforSocialSecurityandtaxes,where relevant.ØPrepareandfilemonthlyvalue-addedtax(VAT)returns.ØOverseethepresentation,circulation,filing,andarchivingofaccountingandfinancialdocumentsasdirectedbythehomeofficefinance. Finance: ØSupports operating company Finance teams accounting systems and prepare financialinformationfor individualsor departmentswithinBuckmanØOpen/closebankaccountsontheauthorityoftheProjectDirectorandtheRegionalFinanceControllers.ØOverseethemanagementofbankaccounts:followtransfers,checkbalances,checkauthorizedexpenses,andonlinetransactions.ØSupervisethemanagementof cash: availableamount,balancechecks.ØAssess monthly cash-flow needsand communicate cash requests to thehomeOffice teamtwiceamonth.ØManage money transfers, cash supply, and amounts in circulation, whilst defining paymentprocedures(banktransfer,cheque,cash,.ØOversee advances to consultants, vendors, and project staff to ensure they are reconciledwithin60days.Maintainaliquidationtrackerandmonitorincollaborationwithprojectleadership;ensure advances are delineated by type(.,cash, credit card). CommitmentofExpenditures: ØManage procedures for the commitment of expenditures, conforming to RTI’s procurementguidelines and standard operating procedures (SOP), in tandem with local procurement law(s)andpractices.ØReviewsbalance betweenFinancialandCostingmodules(inSAP)ØResponsibleforregionalFixedAsset accountingandmaintenanceofCSE legaldocumentsØEntersfinancialdatasuchasaccruals,deferrals,reclassifications,andinterdepartmentalentriesintothe ledgeronamonthly basisØEnsurethatproceduresareadheredto intermsofcontracts andpayments.Øledgeronamonthly basisØExaminefinancialaccountsandrecordsandcompletesalesGST/IVAtaxfilingØResponsibleforthecommissionsaccountingandreconciliationofvariousaccounts(.,accruals,pre-pays) (dependent onautomation)ØDailyBank ReconciliationØEnsurethatappropriatesupportingdocumentationisobtainedbeforeexpensesareoperatedinQuickBooks(contracts,orders, bills, invoices, deliveryreceipts. BudgetManagement: ØMonitor project budget and expenditures, developing budget management, reports, and toolsforpresentationtoprojectleadershipforactivity planning.ØAnalyzegapsbetweenplannedbudgetsandactualexpenses.Ø AnticipateprojectfinancialrisksandconsultwiththeRegionalFinanceControllers,ProjectDirector,andhomeofficeprojectmanagementteam(PMU).Ø Gatherbudgetprojectionsfromeachteam/unit,includingprocurement,logistics,informationproducts,andtraining/technicalassistance.Ø Provide budgetinputs to the project leadershipandPMU.Ø Providefinancialreportinginsupportofcontractdeliverables,includingbutnotlimitedtothemonthlystatusreport,quarterlyreport,andannualreport,respectingcontractualdeadlines. Compliance: Ø Provide regular (weekly, monthly) updates to project leadership on financial pipeline, outstanding advances, projections, etcØ Timely response to audit and tax queries and ensure proper compliance with all regulations.Ø Develop reporting on finance efficiency metrics (DSO, DPO, invoices per FTE, days to close), insights, and KPI reporting.Ø Support Regional Finance Controller/Finance Managers with timely and accurate financial information.Ø Coordinate with the Project Director, Regional Finance Controllers and Human Resources to ensure all transactions are completed in compliance with applicable local tax laws and local labor laws.Ø Manage responses to monthly compliance reviews, ensuring corrective actions are established and action items are completed. Financial Leadership: Ø Oversee long- and short-term finance and admin staff and finance service providers posted in those countries.Ø Provide input on the scope of work for finance support, ensuring proper segregation of duties.Ø Ensure capacity building for finance team members to increase their level of technical ability and skills.Ø Provide suggested improvements for Internal Procedures and Information Flows.Ø Develop relevant management procedures.Ø Nurture and grow the team.

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