
Officer - Billing & Accounts - 3 Nos
3 days ago
Core Tools Required : Tally ERP/Prime, Advanced MS Excel
Location : Ernakulam, Kerala
Role & responsibilities
1. Invoice Generation & Management
- Prepare and issue accurate invoices based on orders.
- Ensure timely generation of invoices in line with client agreements.
- Prepare eway-Bills.
2. Billing Reconciliation
- Reconcile billing records and accounts to ensure accuracy.
- Identify and resolve discrepancies in billing or payments promptly.
3. Payment Monitoring
- Follow up and Monitor payments received and verify against issued invoices.
- Accurately record customer payments in Tally and Excel-based reports.
4. Customer Interaction
- Respond to customer queries regarding billing issues with clarity and professionalism.
- Communication with Modern Trade, Distributors, Dealers, Other Customers, Vendors, ASM and Executives & Principal Suppliers.
- Handle client inquiries related to invoicing discrepancies, outstanding payments, or payment status.
5. Maintaining Billing Records
- Maintain updated billing records, including invoice details and payment histories.
- Systematically store and archive all billing-related documents for easy retrieval.
6. Reporting & Analysis
- Prepare and submit billing and receivable reports for management review periodically and as and when required.
- Assist in generating monthly, quarterly, and annual financial statements related to billing.
- Use Advanced Excel for data analysis, pivot tables, VLOOKUP, reconciliation sheets, and MIS reporting.
7. Compliance & Accuracy
- Ensure adherence to company policies, statutory norms, and tax regulations (e.g., GST etc).
- Conduct regular checks for accuracy and completeness of billing records.
8. Account Reconciliation & Audit Support
- Collaborate with accounts and finance teams for customer account reconciliation.
- Sound accounting knowledge for raising Journal/Debit/Credit notes etc.
- Provide necessary support during internal and external audits.
9. Inventory Management
- Track & manage inward and outward stock movement in coordination with the warehouse team.
- Maintain updated stock reports and reconcile with billing data.
- Monitor discrepancies in stock vs. billing and resolve promptly.
10. Process Improvement
- Identify opportunities to streamline and automate billing processes.
- Suggest improvements in billing procedures to enhance efficiency and accuracy.
Preferred candidate profile
- Education: Graduate in Commerce/Accounting/Finance (B.Com or equivalent).
- Experience: Minimum 35 years of experience in billing, accounts, or inventory-related roles.
- Age : 25-45 years.
- Technical Skills:
- Proficiency in Tally ERP/Prime for billing and accounting.
- Advanced MS Excel (pivot tables, VLOOKUP, reconciliation, MIS reporting).
- Knowledge of e-Way bills, GST compliance, and statutory billing norms.
- Domain Knowledge:
- Hands-on exposure to billing, accounts reconciliation, and payment tracking.
- Familiarity with inventory management and coordination with warehouse operations.
- Soft Skills:
- Strong attention to detail and accuracy.
- Good communication skills in English, Hindi (Verbal) & Malayalam.
- Ability to handle customer queries professionally.
- Problem-solving approach with a focus on efficiency and process improvement.
- Personal Attributes:
- Organized and systematic in record-keeping.
- Ability to work under deadlines and manage multiple tasks.
- Team player with a proactive attitude.
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