Executive Assistant/ Personal Assistant

4 weeks ago

Udaipur, India Gem Marble Full time

We are looking for a dynamic, resourceful, and highly dependable Executive Assistant to support our Managing Director. This role is not a conventional secretarial role we are seeking someone sharp, proactive, and efficient, with a strong flair for coordination, multitasking, and personal assistance, much like the character played by Anne Hathaway in The Devil Wears Prada .

This position offers a unique opportunity to work closely with leadership in a fast-paced environment, handling both business and personal responsibilities with utmost professionalism and discretion.

Key Responsibilities:

  • Provide direct administrative support to the Managing Director
  • Track and follow up on tasks, deadlines, and priorities across departments
  • Handle email, communication, scheduling, and travel planning
  • Act as liaison between internal teams and external stakeholders
  • Maintain and organize files, documents, and confidential information
  • Take meeting notes, minutes, and assist in project coordination
  • Manage office administrative tasks and assist with personal errands when required
  • Prepare reports, letters, and basic documentation using MS Word and Excel

Experience Required:

  • 5 to 10 years of experience as an Executive Assistant, Office Coordinator, or Secretary to senior management
  • Preference for candidates who have demonstrated long-term commitment in previous roles (no frequent job changes)

Education:

  • Graduate from a Secretarial College or any discipline with relevant experience
  • Additional administrative or office management certifications are a plus

Skill Set & Attributes:

  • Excellent follow-up skills non-negotiable
  • Proficiency in MS Office (Word & Excel mandatory)
  • Good command over English communication (written & verbal)
  • Basic shorthand skills preferred
  • Strong coordination, organizational, and time management skills
  • Honest, discreet, and dependable
  • Willingness to support the MD in both professional and personal tasks

Personal Profile (Preferences):

  • Married, preferably with children
  • Residing within 30 minutes commute from office location
  • Exhibits maturity, job stability, and a sense of responsibility
  • Appearance is not a consideration substance over style
  • Open to learning, can be trained to grow into the role

Why Join Us:

  • Work directly with top leadership
  • Learn high-level organizational and executive management skills
  • Be part of a professional, growth-oriented environment

If you believe you have the drive, discipline, and attitude to take on this exciting and unique role, we would love to hear from you.

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