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Accounts Associate

4 weeks ago

Hyderabad, India Colaberry Full time
Job Summary:
Colaberry Inc. is seeking a dynamic Accounts associate based in Hyderabad, India, to be part of its global accounts and finance team.
Role is envisioned to be part of group’s finance and accounting team taking care of the US, and India accounting, Finance and compliance team. This role focuses on maintaining book keeping, Payroll and compliance activities for US operation for its staff augmentation & training business ie Colaberry School etc.
Please share your queries and your CV to emailID -
Key Responsibilities:
Accounts Receivables/Accounts Payables:
Follow up on timesheet activities with billable consultants, Create timesheets in Quick books, Prepare and send Customer invoices from QuickBooks, Invoicing for Colaberry School revenue.
Prepare and send AR aging reports, Follow up with customers for Payments. Recording customer’s payments in the ERP
Vendor payments-Verify C2C bill with time sheets, Recording AP invoices, Verify and approve bills in Bill.com platform. Follow up on invoices not received from Vendors.
Recording Payment applications for all bills including auto payments. New vendor accounts setup in Bill.com and request W-9, Prepare monthly AP reports and record monthly bills for Rents other expenses items in bill.com
Bank & Credit card reconciliations :
Recording bank transactions in QuickBooks, Bank transactions reconciliation, Payment Gateway transactions tracking and reconciliations, Credit card transactions recording and reconciliations.
Prepare weekly cashflow and send to Management, Projected vs Actual cashflow requirement update,
Bank line of credit reconciliations, preparing monthly borrowing base report , Document library maintenance for all the financial partnerships.
Payroll:
Keep track of new employee and new contractors, Monitoring and assisting Ceipal and Intuit Payroll profile creation. Check for change in Payrate of employee/ contractor. Notifying for contract ending in next 6 to 1 weeks.
CIGNA & Non medical working, Medical insurance application and cancellation, Send payroll file for confirmation, processing of biweekly payroll, recording payroll entries and classification, Payroll reconciliation.
Yearly PTO calculations and adjustments, New state registrations, Payroll revisions and rectifications, send W2 and 1099 as requested by employees, 401k report after payroll submission, HAS contribution after payroll.
Monthly & Yearly closing activities:
Monthly closure of accounts and closing entries, review and preparation of monthly financials, MIS report special request, Segment or vertical reporting.
Gathering data for audit activities, preparation for cash basis financials for CPA tax filing, Preparation of yearly budget,
Miscellaneous / Compliance activities:
Commission calculation for recruiters and sales team, Sending commission files to sales and recruitment team, Consultant data in financial package,
Biweekly gross profit calculations, State yearly registration renewal and reactivation, Monitoring workers compensation and other insurance renewal dates.
Responding to audits queries from financials and MSP/client audits.
Any adhoc tasks as required by Group CEO, India MD or Finance head.
Collaboration with Sales and Leadership Teams:
Align closely with sales teams to streamline lead handoffs and improve conversion rates, directly impacting revenue.
Collaborate with leadership to prioritize marketing efforts and align on business objectives.
Qualifications:
B.Com/MBA/M.Com or CA . 3-5 years of US accounting experience. Proven track record in understanding and knowledge of US GAAP for small business.
'US Staffing / Consulting' business experience is big plus.
Exposure to QuickBooks and Bill.com.
Understanding India compliance and book keeping is added advantage.
Why Join Us?
Be part of finance team for a growth organization.
Get strategic overview of US and India business and related compliance activities.
Collaborate with a forward-thinking, mission-driven team shaping the future of AI innovation.