AGM/DGM Commercial

1

Certification of RA & Final Bills

a

Receipt of correct invoice along with mandatory submittals; ensure checking of quantity take off and approve bills accordingly;
ensure bills are adhering to the contract terms and conditions for payment; inform vendor regarding discrepancies in documents

b

Receipt of Security Documents (ABG/PBG/UDC) and coordinate with vendors for renewal

c

Encourage vendors to submit bills periodically in order to maintain productivity ratio

d

Certifies the final bills with complete reconciliation of materials

e

Coordinate with accounts on daily basis for resolution of accounts/audit queries and urgent payments

f

Close out the final billing in 3/4 months after project completion- get sign off on the final bill

2

Processing Debit / Credit Notes, Maintaining Site Imprest:

a

Ensure all documentation in place for raising debit notes in system

b

Ensure timely recoveries towards material wastage, delay and contractual penalties, etc.

c

Manage Petty Cash and periodically submit vouchers for reimbursement

d

Provide details for MIS for Cash flow

3

Documentation:

a

Ensure checking of challans/supporting documents and miscellaneous bills

b

Maintain and update daily tracker for i) Bill Register at Site 2) Payment Register 3) Debit Register

c

Apprise senior management if critical information