Travel and Administration Executive

Job description:
Job Description:
Travel & Administration – Executive
Company Overview :
Sea6 Energy is a pioneering company dedicated to advancing the large-scale cultivation of
seaweed using floating farms. Our focus extends beyond cultivation as we also lead the way
in manufacturing high-quality seaweed-based products. Currently, our primary applications
are in agriculture, with a vision to explore a wide range of value-added products in the future,
including applications in animal feed, food additives, and renewable plastics. With a
commitment to sustainability and cutting-edge technology, Sea6 Energy is at the forefront of
revolutionizing the seaweed industry and contributing to a greener and more sustainable
future.
Founded in 2010 at the Indian Institute of Technology Madras, Sea6 comprises a
multidisciplinary and highly talented team of engineers and scientists. We strive to create
disruptive solutions for a sustainable planet and are looking for individuals who share our
passion for innovation and sustainability in a field with the potential to revolutionize ocean
agriculture.
Position:
Travel & Administration Executive
Company:
Sea6 Energy Private Limited
Location:
Bangalore
Job Summary:
We are looking for a candidate with 5-6 years of experience in travel desk management and
administration. The ideal candidate should be capable of handling domestic reservations,
coordinating travel and cab arrangements, guest handling, and performing travel desk-
related support activities. The role also includes providing administrative support for office
operations, such as handling calls, managing facilities, procuring office-related items, and
assisting with events and meetings.
Responsibilities:
Travel Desk:
 Travel arrangements: Support the Travel Manager with flight bookings, domestic
travel (train/bus), hotel reservations, transportation, visa processes, and overall travel
coordination.
 Coordination: Liaise with airlines, hotels, and other service providers to ensure
efficient and employee-friendly travel arrangements.
 Customer service: Address travel-related queries and provide excellent service to
employees.
 Record keeping: Maintain accurate records of travel transactions, vendor bills, and
correspondence.
 Timely support: Provide timely updates on flight schedules, cancellations, or
changes.
 Negotiation: Negotiate with vendors to secure the best rates.
 Emergency changes: Manage emergency changes or cancellations and
communicate updates to traveling employees.
 Visa applications: Assist with visa applications, documentation, and processing in
coordination with vendors.
 Travel reports/MIS: Prepare and submit detailed travel reports and MIS. Follow up
on billing and payments.
Administration:
 Office management: Handle general office tasks, including stock-keeping, issuing,
and controlling stationery/office supplies as per employee needs.
 Front desk support: Answer phone calls, communicate with stakeholders, and
convey important messages.
 HR support: Assist new recruits with facilities and necessary assets, and support the
HR team in organizing events and meetings.
 Facilities management: Ensure office facilities and guesthouses are well-
maintained and address any concerns raised by employees.
 Expense management: Manage petty cash, document expenditures, file monthly
expense statements, and ensure timely payments.
 ID cards: Manage the issuance and control of ID cards in coordination with HR.
Coordinate with offices/factories for visitor/guest management and gate passes.
 Material inward/outward: Coordinate inward/outward couriers and material
dispatches for domestic and international shipments.
Desired Skills:
 Strong written and verbal communication skills.
 Proficiency in MS Office tools (Excel, Word, PowerPoint).
 Excellent time management.
 Strong organizational and multitasking abilities.
 Problem-solving attitude.
 Attention to detail.

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