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Accounts Payable Quality Assurance

1 month ago

Noida, India Republic World Full time

The Accounts Payable (AP) Quality Assurance (QA) Analyst plays a critical role in ensuring the accuracy, compliance, and efficiency of the Accounts Payable processes within the finance department. This role focuses on overseeing the AP workflow, identifying areas for process improvements, conducting quality audits, ensuring adherence to company policies and regulatory standards (including GST and other tax requirements in India), and ensuring timely and accurate processing of vendor invoices. The QA team is responsible for maintaining high-quality standards within the AP function, identifying discrepancies, and helping streamline workflows to reduce errors and enhance operational efficiency.


Key Responsibilities:


Quality Assurance of AP Transactions:

  • Review and audit AP invoices, purchase orders (POs), and payment transactions to ensure they are processed in accordance with company policies, local regulations, and accounting standards.
  • Perform quality checks to ensure invoices are correctly matched to POs, GRNs (Goods Receipt Notes), and proper approvals are obtained before processing.
  • Validate accuracy of taxation details, including GST compliance (GSTIN, GST rate, etc.), and ensure the correct application of taxes in line with Indian tax laws.


Process Improvement & Efficiency:

  • Identify process gaps, inefficiencies, or errors in the AP cycle and work with the AP team to implement solutions to improve accuracy and efficiency.
  • Recommend process improvements to enhance the overall AP workflow and reduce the risk of errors and delays.
  • Contribute to the automation or streamlining of the AP process through system enhancements or tools.


Error Identification & Resolution:

  • Identify discrepancies in invoice processing, tax calculations, and vendor information, and recommend corrective actions.
  • Review root causes of recurring errors in the AP process and collaborate with internal stakeholders (e.g., Procurement, Operations, Finance) to resolve them.
  • Support the resolution of disputed invoices by investigating discrepancies and working with vendors and internal departments.


Compliance & Regulatory Adherence:

  • Ensure adherence to company policies, internal controls, and external regulatory requirements (e.g., GST, Income Tax, etc.).
  • Support the AP team in ensuring invoices and payments comply with GST norms, including reviewing invoice details, vendor GSTIN, and applicable GST rates.
  • Assist in ensuring timely GST returns filing and compliance with local tax regulations.


Audit Support & Documentation:

  • Assist with internal and external audits by providing relevant documentation, reports, and data related to the AP processes.
  • Ensure that all AP records are properly documented, filed, and easily accessible for audits or financial reviews.
  • Support the preparation of audit-ready reports on AP processing timelines, error rates, and compliance status.


Training and Knowledge Sharing:

  • Provide guidance and training to AP staff on best practices, error prevention, and process improvements.
  • Regularly update the AP team on policy changes, regulatory requirements, and any changes in accounting standards or systems.


Reporting & Data Analysis:

  • Prepare QA reports that highlight trends, recurring errors, and areas of improvement within the AP function.
  • Conduct data analysis to monitor the performance of the AP team, identifying potential bottlenecks or delays in processing payments.
  • Present findings from audits, reviews, and data analysis to management for further action and improvement.


Collaboration with AP & Other Departments:

  • Work closely with the AP team, Procurement, and Finance teams to ensure seamless processing and compliance across the organization.
  • Liaise with vendors to resolve payment issues, discrepancies, or compliance concerns.
  • Collaborate with the Tax department to ensure proper documentation and handling of GST-related queries.


Skills and Qualifications:

  • Educational Background:
  • Bachelor’s degree in Accounting, Finance, Commerce, or a related field.
  • CA Inter
  • Experience:
  • 2–4 years of experience in Accounts Payable, Quality Assurance, or Finance/Accounting roles.
  • Strong understanding of Indian accounting practices,, and Accounts Payable functions.
  • Previous experience in an audit or quality control role within finance is desirable.
  • Skills:
  • Attention to detail with a high degree of accuracy in identifying discrepancies and errors.
  • Analytical skills to interpret data, trends, and issues within the AP function.
  • Proficiency in accounting software and Excel for data analysis and reporting.
  • Strong knowledge of GST and tax compliance in India.
  • Familiarity with internal controls and audit procedures.