XPO - Procurement Supervisor

1 month ago

Pune, India XPO India Shared Services LLP Full time

Position Title : Procurement Supervisor


Division/Organization : Procurement


Location : Pune, XPO India Shared Services


Reports to : Senior Manager, Finance


We are eager to attract the best, so we offer competitive compensation and a generous benefits package, including medical insurance, life insurance, etc.


Location: Pune


Shift Time 4pm to 1am


What youll do on a typical day:


- Lead and Drive Supplier Enablement and Travel & entertainment expense management processes


- Work alongside the other COE team members to continuously enhance processes, improve analytics and performance metrics, and support user adoption of the systems/tools


- Support the implementation of new systems and system enhancements/releases including gathering requirements, testing functionality, providing training, and developing change management plans that ensure all business needs are met


- Create and/or maintain Standard Operating Procedures and training documentation as required


- Support internal project initiatives and Back-up for Team activities during absences.


- Support internal and external customers and build strong working relationships.


- Responsible to build, generate and maintain data reports, document templates and progress of projects


- Responsible for planning and identifying development areas of team members and guiding/mentoring them to achieve agreed efficiency and quality levels


- Responsible for Performance management of the team members to meet desired SLA's Supporting the direct reports in getting their process improvement ideas implemented. Travel & Entertainment activities


- Manage the day-to-day operations of the Travel & Entertainment Expense Programs including user access, training, process documentation and website management


- Ensure delivery of an effective, efficient, and compliant T&E audit process, in accordance with agreed procedures and policies


- Act as the escalation point in resolving complex issues with key stakeholders


- Maintain high quality of service levels, reporting against T&E service delivery KPIs leadership


- Develop an in-depth understanding of T&E policies across the locations


- Understanding of current expense reimbursement related policies across different countries and

identifying improvement opportunities.


- Manage the day-to-day operations of the Corporate Card Programs including new card issuance and

policy compliance


- Provide ad-hoc management reporting on travel & expense, report on key metrics and conformance to standards and policies


Supplier Enablement:


- Identify potential suppliers for Purchase Order process and ensuring enforcing No PO No Pay Policy


- Execute supplier communications to ensure a smooth enablement process, Support and facilitate

meetings with Suppliers (Current & New)


- Coordinate with suppliers to execute electronic Ordering and Invoicing strategy in Coupa


- Collaborate with AP team to reduce the stuck invoice due to non-availability of POs


- Manage supplier training, testing, including the enrollment with the Coupa


What you need to succeed at XPO:


At a minimum, youll need:


- Minimum Required Education: Bachelors Degree in Business or related field


- Minimum Required Experience: 7 and above years of experience in purchasing, procurement, travel &

expenses


- Desirable Education/Experience: Bachelors Degree with 7 and above years experience with 2-4 years

of experience into team handling


JOB RELATED COMPETENCIES: To perform the job successfully, an individual should demonstrate the following competencies:


People Management & Leadership:


- Leading with honesty, integrity, a proactive and positive attitude, and a desire to deliver beyond expectations


- Taking the initiative, and using sound judgment to operate with minimal direction


- Defining resource plans, team members role and scope, recruitment, performance evaluation, engagement, and retention efforts to ensure stable team support


- Promoting individual growth by ascertaining and communicating performance expectations, providing performance feedback, and sharing potential career development pathways


- Coaching to provide team with personal development to help them maximize their potential Stakeholder Management and Communication


- Influencing with ability to develop stakeholder buy-in and trust


- Navigating complex matrix organizations


- Communicating in a mature and thoughtful manner, demonstrating credibility, and displaying executive presence


- Collaborating with the internal teams and Competencies:


Basic Computer Skills:


- Basic knowledge / Strong Fluency /Expert-level user of Windows applications and Microsoft Office programs such as MS Project, Word, Excel.


- Accurately inputs information into and retrieves from the computer.


- Quickly learns and achieves proficiency in new software applications as needed.


Other Technical / Computer Skills -


- Experience in a T&E processes and system solution like Concur, Oversight, Chrome River, etc.


- 3+ years of experience on P2P tools like Coupa, Ariba etc.

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