Tender Executive

3 weeks ago

Kota, Rajasthan, India SS Innovations Full time

Job Title: Tender Executive

Location: Gurugram, Haryana

Department: Sales / Business Development / Commercial

Reporting To: Manager – Business Development / Head – Tendering

Company: SS Innovations Pvt. Ltd.

About SS Innovations:

SS Innovations is a pioneering medical technology company specializing in the design, development, and manufacturing of advanced surgical robotic systems. Our flagship product, the "SSI Mantra Surgical Robotic System", is India's first indigenous robotic surgery platform. We aim to make robotic surgery more accessible and affordable globally.

Job Summary:

The Tender Executive will be responsible for managing and executing all activities related to government and institutional tenders, empanelment, and procurement processes. This includes pre-tender activities, bid submissions, post-tender follow-ups, and coordination with internal and external stakeholders. The ideal candidate should have experience in medical device or healthcare tendering processes and be detail-oriented with excellent communication skills.

Key Responsibilities:

  • Track and monitor tender opportunities through government portals (e.g., GEM, CPPP, Eprocurement portals), newspapers, and other sources.
  • Evaluate tender documents (RFPs, RFQs, EOIs) and determine eligibility criteria, technical and commercial requirements.
  • Coordinate with internal departments (Regulatory, Technical, Finance, Legal) for documentation and approvals.
  • Prepare and submit complete bid documents within stipulated deadlines.
  • Ensure timely registration, renewal, and empanelment with relevant government agencies and hospitals.
  • Maintain tender MIS and track bid status, submission timelines, and outcomes.
  • Follow up with authorities for tender clarifications, corrigendum, and results.
  • Maintain a database of past tenders, pricing, documentation, and competitors' bidding behavior.
  • Support sales team in tender-related queries and documentation required for contract finalization.

Qualifications and Skills:

  • Graduate or Postgraduate in Business Administration, Commerce, or a related field.
  • 2–5 years of experience in handling government tenders, preferably in medical devices, pharma, or healthcare.
  • Good understanding of GEM, CPPP, and institutional procurement processes.
  • Proficiency in MS Office (Word, Excel, PowerPoint) and digital documentation tools.
  • Strong organizational and time management skills.
  • Excellent written and verbal communication.
  • High attention to detail and ability to work under tight deadlines.

Preferred Experience:

  • Experience dealing with AIIMS, ESI, Railways, Defence, State Health Departments, or similar institutions.
  • Familiarity with regulatory requirements related to medical devices (e.g., CDSCO, ISO, CE).

Working Conditions:

  • Based at SS Innovations' corporate office in Gurugram.
  • May require occasional travel for pre-bid meetings or coordination with government departments.