Office Assistant

2 days ago


Pune, India BIMiT International Private Limited Full time

We are seeking a diligent and detail-oriented Office Assistant to join our team. The ideal candidate will be responsible for handling bookkeeping, payroll, office administrative work, documentation, filing, and various secretarial duties. This role requires excellent organizational skills, a high level of accuracy, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

  • Bookkeeping:

Maintain accurate financial records and ensure proper documentation of all financial transactions.

Process accounts payable and receivable.

Reconcile bank statements and monitor cash flow.

Invoice, payments, maintain accounts and financial register and records.

  • Payroll:

Prepare and process payroll on a regular schedule.

Ensure compliance with relevant laws and regulations regarding payroll.

Maintain accurate records of employee attendance, leave, and other payroll-related data.

maintain employee personal file

  • Office Administrative Work:

Manage office supplies and inventory.

Coordinate and schedule meetings, appointments, and events.

Handle incoming and outgoing mail and correspondence.

  • Documentation and Filing:

Maintain organized and up-to-date filing systems for both physical and electronic documents.

Ensure all documents are properly labeled and stored for easy retrieval.

Assist in the preparation and distribution of reports and other documents.

  • Secretarial Duties:

Provide administrative support to senior staff as needed.

Greet visitors and provide them with assistance as needed.

Qualifications:

  • High school diploma or equivalent; additional qualifications in office administration or bookkeeping are a plus.
  • Proven experience as an office assistant, administrative assistant, or in a similar role.
  • Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with office equipment.
  • Knowledge of bookkeeping and payroll principles.
  • Excellent organizational and time-management skills.
  • good communication and interpersonal skills.
  • Ability to maintain confidentiality and handle sensitive information with discretion.

Preferred Qualifications:

  • Experience with accounting software (e.g., Tally, Xero).
  • Familiarity with payroll software and HR systems.
  • Basic understanding of labour laws and payroll practices.



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