Administrative Officer

3 weeks ago

Nashik, India Podar Education Network Full time

JOB TITLE: Administrative Officer - Podar Group

DEPARTMENT: Administration

LOCATION: PIS Gangapur Road, Nashik

REPORTING TO: Administratively Reporting Principal

Functionally Reporting - Admin Manager or GM/AGM (Administration) in the Region or at Head Office

PURPOSE OF JOB: To oversee the INTERNAL AND EXTERNAL CROSS FUNCTIONAL administrative duties at schools from preschool through higher classes. Administrative officer ensures a safe and productive learning environment for the students and faculty AND DEFT HANDLING OF STAKEHOLDERS at their institution.


KEY RESPONSIBILITIES:

  • Assist Principal and General Manager in carrying out cross functional administrative duties (with reference to PIS & PJK).
  • Handling queries/grievances of parents.
  • Managing physical infrastructure facilities, cleanliness, hygiene, safety.
  • Maintenance of school records.
  • Managing Canteen facilities.
  • Managing complete gamut of Books & Stationery, purchase / procurement & distribution.
  • Management of the complete Transport department & related gamut.
  • Liaison with various Government / External Agencies, Organizations & Neighboring Societies.
  • Facilities Management & General Administration.
  • Management of School Infrastructure & assets.
  • Administrative arrangements of various school programmes, Annual Excursions, Field Visits, Meetings (within the school & with external agencies).
  • Supervision of Housekeeping.
  • Supervision of Security.
  • Managing Essential services like water, electricity, etc.
  • Manage budgets, logistics and events or meetings.
  • Coordinating with Accountant for the Fees Recovery.
  • U Dise - Online & Offline school registration.
  • School registration for RTE and RTE admission process.
  • Ensure all the resources related to school to be maintained by the staff assigned and effectively utilization of the resources by the staff.
  • Conducting & arranging Trainings & Orientations of the admin, HSK, Security, Transport etc teams.
  • Periodic assessments of the stock & other records maintained at the school.
  • Work closely in coordination with different departments like Podar Group.


KEY CUSTOMERS: Internal/External

  • Business Development
  • Hobby Department
  • Purchase Department
  • Maintenance Services
  • Medical / First Aid facilities
  • Fire Fighting Arrangements
  • All activities in school complex
  • Transport Department for scheduling as per requirement


QUALIFICATIONS:

  • Degree in Education or similar field; post-graduate degree is a plus.
  • Proven experience as a School Administrator.
  • Knowledge of administrative processes of schools.
  • Outstanding organizational ability
  • Problem-solving and conflict resolution skills.
  • Good in English Communication skills & IT Skills.
  • To upgrade oneself technically and technologically from time to time
  • Good judgment and decision-making aptitude.
  • Preferably from Ex- Defense background
  • Flexible and agile


STAKEHOLDERS:

  • Principals/GMs/HODs
  • Departmental heads
  • Other stakeholders.
  • Inter Department.
  • External Vendors



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