Assistant Manager

3 weeks ago

Bengaluru, India Mashreq Full time

Job Purpose

As an Assistant Manager for Mashreq Global Network India (MGNI), responsible to manage the various responsibilities of Office Administration & Facilities for MGNI. Will be accountable for workstation planning, seat allocation, projects, events, facilities management support, real estate support, coordination with business units & landlord, vendor coordination and provide a conducive working atmosphere.


Key Result Areas

  • General Property Administration: Responsible for management planning, operating controls and performance analysis as it relates to the company objectives. Is responsible for the development of new procedures, processes, and the analysis of Administration process. S/He will review and suggest improvement in the existing process & procedures periodically. Assists in the preparation of budgets.
  • Admin & Facilities: Responsible for providing support services to Business Units/internal Customers/Stakeholders. Responsible for carrying out day to day administrative duties such as coordination and managing workspace management , floor maintenance , support functions & events, etc. Responsible for coordinating with various government/legal authorities with respect to the general law of the land for buildings. Ensure compliance to all. Review and management of building related contracts. including TFM contracts.
  • People Management: Will handle or support all aspects of vendor coordination in areas relating to canteen, stationary, premise, maintenance etc. Has complete responsibility to manage the administration function in a cost effective and efficient manner. Responsible for appraising and evaluating vendor performance based on cost and efficiency parameters.
  • Finance, Accounting, Taxation & Statutory compliances: Responsible for performing various financial and budget analyses in own areas of profit planning, capital expenditures, budgeting & company performance.
  • Inventory Management: Will be responsible for inventory of all staff and EC workstation details.

· Payments: Responsible for verification of all invoices and bills for their correctness and match with the Purchase order/Contract before processing the same for payment.


Knowledge, Skills and Experience

· 10+ years of experience in Administration and facilities/property management

· Vendor management

· Good communication, & management skills

· Experience/Membership of Facilities management forum

· Experience in leasing of office space in Bangalore

· Budgeting and budgetary controls

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