Company Secretary

Job Description

Designation: Team Lead, Corporate Secretarial Function

Base Location: Ahmedabad

Reporting and team: The candidate will report into the Head Company Secretary and will manage a team of 2-4 members.

Experience : Qualified Company Secretary with around 10-12 years of post-qualification experience in undertaking Company Secretarial compliances, processes, and execution in a mid-to-large sized company or consulting firm;

What is expected from the candidate?

In-depth knowledge of Companies Act, Secretarial Standards, SEBI Listing Regulations and SEBI Insider Trading Regulations;

Working knowledge of other relevant regulations of SEBI, FEMA, RBI would be preferred;

Experience in executing transactions (mergers, demergers, buy backs, capital reductions, liquidation, share issuance/transfers etc.);

Exposure in implementing technology/digitizing Company Secretarial function would be an added advantage;

Good energy, strong verbal and written communication skills, client handling skills, and strong understanding of various Company Secretarial processes is a must.

Roles and responsibilities:

The role is to provide Company Secretarial to the group entities of a diversified Indian Group (“Clients”) with primary responsibilities as under:

Assist listed and unlisted companies within a diversified Indian Group with the execution of day-to-day Company Secretarial functions and compliances. This would include:

Compliances under the Companies Act, 2013 (such as preparation of notice, agenda and minutes of the meetings of the Board its Committees and shareholders /postal ballot process;

Filings of various forms with MCA, maintenance of minutes books, statutory filings, maintenance of statutory registers, preparation of board report, CSR disclosures, etc.

Handling of IEPF and related compliance and ensuring timely filing on IEPF portal;

Compliances under the applicable SEBI LODR Regulations, SEBI PIT Regulations, SEBI Takeover Regulations and other relevant regulations for listed companies such as preparation and filing of quarterly/ half yearly/ annual compliances;

Filings through electronic portals of NSE and BSE, drafting of annual report, BRSR report, preparation of documents and disclosures for event-based compliances including fund raising, mergers, acquisitions, ESOPs, buy back, bonus issues, etc.

Preparation of documents for required for handling inquires of SEBI/BSE/NSE;

Preparation and filing of forms for FDI, FLA Returns and ODI under FEMA/ RBI Regulations;

Drafting documentation for non-routine transactional assignments such as mergers, demergers, buy-back, conversions, dividends, compounding application, approval applications, etc.

Overseeing daily operations of the team and ensuring timely delivery of services to the Clients;

Providing guidance and support to team members, including establishing performance metrics, monitoring performance, and providing feedback and coaching;

Representing at the meetings with senior management and other stakeholders to provide updates and address concerns;

Drafting and review of agreements or contracts;

Stay updated with changes in corporate laws and regulations and communicate the updates to the team and Clients and conduct training on legal, regulatory and procedural issues from time to time;

Take responsibility for the performance of the team and for meeting agreed KPIs;

Coordinate with statutory auditor, secretarial auditor, other key external stakeholders and consultants

Special Skills:

External/ internal relationship building skills.

Experience in managing end-to-end Company Secretarial function comprising team of at least 2-4 members.

Experience in working with listed company or consulting firm handling significant number of clients.

Excellent drafting and verbal communication skills in English.