Executive Assistant

1 week ago


Mumbai, India Apollo Finvest Full time

Job Description:


The Executive Assistant will provide comprehensive support to our COO, encompassing a wide

range of responsibilities. This role is ideal for someone who is not only adept in traditional

executive assistant duties but also possesses a strong inclination toward operations and knows

how to maintain confidentiality.


Key Responsibilities:


● Manage and prioritize emails, correspondence, and phone calls, ensuring timely

responses and appropriate follow-up.

● Anticipate the needs of the COO and proactively address them to ensure smooth

operations.

● Schedule and coordinate meetings, both internally and externally, ensuring all necessary

participants are informed and prepared.

● Prepare meeting agendas, take accurate minutes, and distribute action items and

follow-up tasks to relevant parties.

● Manage personal appointments and commitments for the COO, including

○ scheduling doctor appointments, personal meetings, friend & family relations

○ personal errands, personal/household shopping

○ family-related activities, help with the kids

○ Event planning, travel planning, logistical support

● Maintain confidentiality and discretion in all personal matters and communications.

● Coordinate and execute events and special projects, demonstrating exceptional

organizational skills.

● Perform manual tasks such as material duplication and detailed sales list research.

● Comfortably handle spreadsheets, Excel, and data analysis tasks, demonstrating

proficiency in numbers and data interpretation.

● Proactively identify opportunities to streamline processes and reduce workload for the

COO.

● Maintain discretion and confidentiality across all business matters.


Requirements:


● A minimum of 3 years of experience as an Executive Assistant, ideally in a high-growth

Startup environment.

● Proficiency in Google Suite, MS Office (especially Excel)

● Excellent communication skills, both in writing and verbally, with a meticulous eye for

detail.

● Demonstrated ability in multitasking, time management, and organizational excellence.

● Positive, adaptable, and proactive mindset, thriving in a fast-paced and evolving

environment.

● A unique blend of administrative and operational skills



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