Events Project Specialist

5 days ago

New Delhi, India IDC AsiaPacific Full time

The Project Specialist – Events will play a central role in the end-to-end planning, coordination, and delivery of IDC's regional events. This role ensures that all project milestones, vendor activities, budgets, and logistics are efficiently scoped and managed to deliver seamless, high-quality event experience. The candidate should be organized, detail-oriented, and skilled at managing multiple stakeholders, timelines, and priorities in a fast-paced environment.Key Responsibilities:1. Project Management & Coordination- Support the overall project lifecycle for multiple events -- from planning to post-event evaluation. - Develop and manage detailed project timelines, task trackers, and deliverable schedules. - Coordinate with internal stakeholders (content, marketing, operations, design, and sales) to ensure alignment and timely execution.2. Vendor & Logistics Management- Identify, evaluate, and liaise with vendors for event production, branding, AV, logistics, and hospitality. - Ensure procurement compliance by obtaining and comparing multiple vendor quotes. - Oversee vendor deliverables, quality control, and on-site execution.3. Cross-Functional Collaboration- Serve as the central point of coordination among global and regional teams. - Support content and production teams in managing session schedules, speaker logistics, and onsite requirements. - Collaborate with marketing for attendee communications and event branding requirements.4. Event Operations & Execution- Support on-site execution, ensuring smooth setup, registration, branding, and technical readiness. - Manage timelines and troubleshoot issues in real-time during events. - Coordinate post-event wrap-up activities, including reports, vendor closures, and feedback documentation.Job Requirements:- Bachelor's degree in Business Administration, Marketing, Communications, or related field. - 2 -3 years of experience in event project management, conference operations, or a related role (experience in B2B or tech events preferred). - Strong organizational and multitasking skills with attention to detail. - Proven experience managing multiple stakeholders and external vendors. - Excellent communication and coordination abilities. - Proficiency in Microsoft Office / Excel / project management tools (e.g., Asana, Smartsheet, or Monday.com). - Budget management and cost-optimization skills. - Willingness to travel for onsite event support when required.

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