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Finance and Admin Officer
2 weeks ago
Job Description
A Finance & Administration Officer to oversee the administration and financial management and reports the activities of the organization. The desired Finance & Administration Officer will be responsible for budget planning as well as offering insights and governance, compliance and financial advice with sound decisions for a growing organization that aims to serve the special needs of patients, caregivers and communities.
Responsibilities
The main responsibilities of the post are detailed below. The post holder may be required to undertake some appropriate tasks outside of these main responsibilities. We are a small organization, and staff are expected to generally contribute to the running of the office including their own administration and filing, general trouble shooting and responding to enquiries.
1. Finance and accounts management (40%)
· Oversee the financial and administrative operations.
· Manage all accounting report function, annual and monthly financial statements, cash flow management, payroll, budgets, and audit etc.
· Take the lead in daily operations and be responsible for the full spectrum of accounting matters.
· Prepare financial forecasts with comparison against actuals for use by Management.
· Explore ways to streamline the organization’s activities through computerization.
· Assist in any ad-hoc reporting and projects.
· Board meetings, AGM and compliance including TDS and GST
· Contract and vendor management for suppliers and donors
· Ensures bookkeeping and accounting are up to date and verified.
2. HR (20%)
· Support in HR functions including but not limited to: processing payroll, managing employee leaves, medical and claim matters work pass applications.
· Employee onboarding, recruitment and hiring, employee engagement.
· Implementing HR policies, project timesheets and field staff requirements
· Oversees administration of human resources, including but not limited to, maintaining personnel files, assisting with recruitments and orientation procedures, purchasing and maintaining adequate health and other insurance policies, etc.
3. Office Operations/Administration (40%)
- Responsible for all matters related to the operations and administration of the office.
- Ensures registration requirements are kept current at all times and files statutory returns and renewals.
- Manages office lease to make sure it is current and amendments are processed as required.
- Manages local information technology contract ensuring infrastructure needs of the office are met, including properly functioning IT equipment, routine maintenance, security over IT (anti-virus software and regular backups).
- Maintains office files.
- Carries out any other tasks as assigned by the Director, Project Managers
- Ensures data privacy and other privacy policies are current and being implemented
Person Specification
This post offers a fantastic opportunity for someone to work closely with funders and collaborators. These organizations represent a wide cross section of healthcare stakeholders including the healthcare industry, health professionals, academia and international healthcare policy makers. This role provides the opportunity to build working relationships with a wide range of people from different countries and backgrounds, from a wide range of health-related organizations worldwide.
This post would be an ideal opportunity for someone with excellent understanding of fundraising along with excellent project development and management skills. This post also requires someone with sound people skills, able to establish relationships and communicate effectively across diverse audiences.
It is important that the post holder is prepared to work in a relatively small team. They should be prepared to contribute to the friendly, positive and mutually supportive atmosphere that has been developed.
Requirements
E = Essential requirements for the role D = Desirable requirements for the role
Core Requirements
· At least 6 years’ professional experience in accounting, specifically in the areas of health and international development (E)
· At least 2 years’ experience of working on corporate financing, forex and international rules and laws (E)
· The capacity to work in a developing organization with a minimum of supervision (E)
· Excellent language and computing skills ( E )
· A good team worker with a positive, enthusiastic and cheerful attitude (E)
· Ability to work on accounting software (E )
Fundraising and Programme Development
- Minimum of a Master’s degree in Accounting and 6 years of relevant work experience.
- Minimum of 2 year’s experience working with independent charge on accounting/financial management of development programs with international, non-profit organizations, as well as multi-office, multi-national environment.
- Three to five years’ experience providing administrative support to the organization, including dealing with good procurement, contracts management, and HR related matters.
- Experience in financially managing complex donor-funded grant programs is an advantage.
- Knowledge of Tally multi-currency accounting software (field based accounting).
- Experience with computerized accounting and strong organizational and leadership skills.
- Excellent oral and written English and Spanish fluency required. Proficiency in local/other language a plus.
Administration
· Sound IT skills including databases and Microsoft Office Word, Outlook, Excel, Powerpoint, Internet Explorer (E)
· Excellent CRM system and database management experience (E)
· Experience of managing complex administrative processes (E)
· Excellent organizational and time management skills, with the ability to work on multiple activities at one time, and meet deadlines (E)
Project Management
· Excellent project management skills and experience, demonstrating the ability to participate in and lead projects, and ensuring the necessary reporting and feedback loops throughout (E)
· Experience managing complex multi year projects (E)
· Sound financial management skills including dealing with multiple currencies and financial years (E)
· The ability and willingness to both be an active participant and engage others in projects (E)
· The ability to be resourceful and innovative, with a practical problem-solving approach (E)
Communications
· Excellent interpersonal skills, friendly, tactful and diplomatic (E)
· Ability to be extremely proactive in communications, talking by telephone and in person to current and prospective collaborators and funders (E)
· The ability to communicate effectively with a wide range of stakeholders, including with people for whom English is not their first language (E)
Please send your resume to communications@dakshamahealth.org