Uniworld Logistics

- We are seeking a highly organized and proactive Assistant to support our Global Director.

- This role is critical in ensuring the smooth operation of the executive's office and involves a variety of administrative tasks, project management, and strategic support.

Key Responsibilities:

- Assist in the coordination and management of strategic projects and initiatives, ensuring alignment with organizational goals.

- Track project timelines, deliverables, and milestones, providing regular updates to support informed decision-making.

- Conduct research and compile critical information for strategic initiatives, preparing briefing materials and background data.

- Collaborate with cross-functional teams to achieve project objectives, fostering synergy across departments.

- Serve as a key communication liaison between the Global Director and internal/external stakeholders to enhance engagement and alignment.

- Draft, review, and distribute strategic communications on behalf of the Global Director, ensuring clarity and consistency.

- Facilitate effective communication within the executive office to streamline operations and foster collaboration.

- Organize and coordinate high-impact internal and external events, managing logistics to ensure successful outcomes.

- Handle sensitive and confidential information with discretion, maintaining the professionalism and integrity of the executive office.

- Manage the Global Directors calendar and prioritize scheduling to optimize time and focus on strategic priorities.

- Prepare and organize documents, presentations, and reports that support strategic meetings and discussions.

Project Management:

- Assist in the coordination and management of special projects and initiatives.

- Track project timelines, deliverables, and milestones, providing updates as needed.

- Collaborate with cross-functional teams to ensure project goals are met.

Communication:

- Serve as a point of contact between the Global Director and internal/external stakeholders.

- Draft, review, and distribute communications on behalf of the Global Director.

- Facilitate effective communication within the executive office and across departments.

Research and Analysis:

- Conduct research and compile information for strategic initiatives and decision-making.

- Prepare briefing materials and background information for meetings and Bachelor's/ Masters degree in Business Administration, Sales, Logistics, or a related field.

- 8 to 10 years of experience in sales, preferably within the warehouse or logistics industry.

- Demonstrated experience in freight forwarding in any capacity is essential.

- Strong negotiation skills and the ability to communicate effectively across diverse teams and stakeholders.

- Proven ability to work independently and prioritize tasks effectively.

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

- Excellent organizational skills and attention to detail.

- Strong written and verbal communication skills.

- Willingness to travel as required for business needs.

- Ability to handle multiple projects simultaneously and meet tight deadlines