Travel & Admin Executive

4 weeks ago

Bengaluru, India Halma plc Full time

About Halma


Halma is a global group of life-saving technologies companies, driven by a clear purpose. We are an FTSE 100 company with headquarters in the UK and operations in 23 countries, including regional hubs in India, China, Brazil, and the US.

Our diverse group of nearly 50 global companies specialize in market leading technologies that push the boundaries of science and technology.

For the last 42 years, the combination of our purpose, strategy, people, DNA and sustainable business model has resulted in record long-term growth in revenues and profits and an increase in dividend by ≥ 5% every year– an achievement unrivalled by any company listed on the London Stock Exchange.


We have a team of over 250 professionals representing commercial, digital and support functions across our seven offices in India, two in Bengaluru and one each in Delhi, Mumbai, Thanjavur, Ahmedabad and Vadodara.


Why join us?


We offer a safe and respectful workplace, where everyone can be who they ‘REALLY’ are, feel free to bring their whole selves to work and use their unique talents, knowledge, expertise, experiences, and backgrounds to create meaningful outcomes.


We nurture entrepreneurial spirits and empower them to think beyond the possibilities, to discover, shape and build their own unique stories. We promote and support non-linear career growth for the right talent.


We are simple, humble and approachable, and we believe in leadership at all levels to bring our purpose to life. Everyone at Halma India makes an impact, and so do you when you join us


Roles and Responsibilities


  • Responsible for ensuring a clear understanding in order to have an error-free and accurate booking of tickets - Domestic / International Flights / Train / Bus tickets.
  • Managing accurate visa documentation and coordinate with travel agents and VFS offices for seamless Visa application processes.
  • Arranging foreign exchange services, including card and cash transactions, and travel insurance in collaboration with bankers.
  • Negotiating and managing hotel / travel vendor contracts to obtain competitive corporate rates Pan India.
  • Coordinating with Service Providers and organize in booking cabs for domestic business trips.
  • Booking of suitable & affordable venues for trainings, seminars, and other business events, and thereafter ensuring required quality and service delivery standards.
  • Managing logistics for domestic and international guests that includes their local transport, accommodation and hospitality.
  • Handling travel vendor billing, airline invoices and coordinating with finance team for facilitating prompt vendor payments.
  • Compiling travel data and preparing MIS, reports and trackers on timely basis
  • Ensuring compliance to company travel policies and procedures.
  • Assist in organizing the events by providing required admin support.


Critical Success Factors


  • Demonstrate a high level of accuracy and attention to detail in travel planning, execution, and coordination.
  • Being flexible and ability to adapt to changing travel schedules and urgencies.
  • Effectively manage priorities, deadlines and resolve travel-related issues.
  • Being proactive and anticipating travel needs, potential issues and providing suitable solutions.


Educational/Academic Qualification


  • Graduation in any stream


Experience


  • 4-6 years of experience in corporate travel management and administrative tasks.
  • Familiarity with travel industry, systems, tools and staying up to date with industry developments, travel trends and best practices.
  • Experience in travel management, vendor management, administrative works and events coordination.
  • Exposure to interacting with various departments across the organization.


Key Attributes


  • Excellent written/verbal communication skills.
  • Ability to work under pressure and meet deadlines.
  • Strong negotiation and problem-solving skills.
  • Proficiency in MS Office and travel management tools / software.


Competencies


  • Communication and Interpersonal Skills.
  • Proactive and Problem-Solving approach.
  • Time Management and detail oriented.
  • Customer Service and Traveler Satisfaction mindset.
  • Adaptability and Flexibility.

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