Executive Assistant to VC-Kolkata-119

3 weeks ago

Kolkata, India Estalvis Advisors Pvt. Ltd. Full time

A) Position-119-Executive Assistant to Vice Chairman

B) Job Title: Executive Assistant to Vice Chairman

C) Location: Kolkata

D) Experience: 5+ years as EA to Chairman/MD or similar position

E) CTC: Rs. 9 to Rs.12 LPA

G) Qualification: Post-Graduate Degree/degree in relevant field.

H) Job Overview:

  • As Executive Assistant to VC you are affable, have an eye for detail, and synchronizing work with a wide variety of personalities. Your role likely involves a wide range of responsibilities, from managing schedules and appointments to handling correspondence, coordinating meetings and events, and participating in high-level decision-making processes.
  • You're likely to be a key point of contact for both internal and external means, requiring excellent organizational skills, discretion, and the ability to handle confidential information with utmost sincerity, privacy, and care.
  • You should be coordinating for travel arrangements, prepare itineraries, plan logistics, and submit expense reports; Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly; Maintain confidentiality of highly sensitive information; Manage complex office administrative work requiring the use of independent judgment and initiative.

I) Responsibilities:

  1. Drafting Corporate Documents: Prepare and edit a variety of corporate documents such as reports, presentations, and memos following established guidelines and formats ensuring accuracy and adherence to corporate standards.
  2. Communication Management: Manage all forms of communication, including emails and phone calls, on behalf of the Vice Chairman. Ensure prompt responses, prioritize messages, and maintain confidentiality.
  3. Administrative Support: Provide comprehensive administrative support to the Vice Chairman, including scheduling meetings, arranging travel, and coordinating logistics for events and appointments.
  4. Project Assistance: Assist in the planning, execution, and follow-up of projects assigned to the Vice Chairman, ensuring deadlines are met and objectives are achieved.
  5. Information Management: Organize and maintain files, records, and documentation related to the Vice Chairman's activities, ensuring easy access and retrieval of information as needed.
  6. Research and Analysis: Conduct research and gather information on various topics as requested by the Vice Chairman. Summarize findings and provide insights to support decision-making processes.
  7. Liaison and Coordination: Serve as a primary point of contact between the Vice Chairman and internal/external stakeholders. Facilitate communication, coordinate meetings, and foster positive relationships.
  8. Travel Flexibility: Be available to accompany the Vice Chairman on business trips, both domestic and international, as required. Assist with travel arrangements and provide on- the-go support.

J) Qualifications:

  1. Post-Graduate Degree with 5+ years’ experience in the similar position.
  2. Excellent Communication Skills: Exceptional written and verbal communication skills in English, with the ability to interact professionally and effectively with individuals at all levels.
  3. Organizational Skills: Strong organizational and time management abilities, with the capacity to prioritize tasks, handle multiple responsibilities simultaneously, and meet deadlines in a fast-paced environment.
  4. Discretion and Confidentiality: Demonstrated discretion and ability to handle sensitive information with the utmost confidentiality and professionalism.
  5. Adaptability: Flexible and adaptable to changing priorities and requirements, with a proactive approach to problem-solving and a willingness to take on new challenges.
  6. Tech Proficiency: Proficient in Microsoft Office suite and other relevant software applications. Familiarity with digital communication tools and platforms is advantageous.
  7. Knowledge of Cyber Security: Familiarity with cyber security principles and related subjects, enabling proactive support and understanding within the company's main domain.
  8. Professionalism: Maintain a professional demeanor and appearance at all times, representing the Vice Chairman and the company in a positive and polished manner.
  9. Understanding of Corporate Governance: Understanding of corporate rules, structures, and governance practices to navigate internal processes and support decision- making effectively.
  10. Pleasant Personality: Demonstrate a positive and approachable demeanor, contributing to a harmonious and productive work environment.
  11. Bachelor's Degree Preferred: A bachelor's degree in business administration, communications, or a related field is preferred, along with relevant administrative experience.


This comprehensive job description outlines the key responsibilities and qualifications for the role of Executive Assistant to the Vice Chairman, attracting candidates who possess the necessary skills and attributes to excel in the position.

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