Executive Assistant
3 weeks ago
Salary: Competitive
Role Summary:
Seeking a highly organized and proactive Personal Assistant for managing professional and personal responsibilities. The ideal candidate should be well spoken and capable of handling a dynamic schedule, confidential matters, and diverse tasks efficiently.
Key Responsibilities:
1. Calendar & Schedule Management
•Organize and maintain my calendar, appointments, and meetings.
•Coordinate travel plans, including flights, hotels, and transportation.
•Ensure timely reminders and scheduling of personal and business commitments.
2. Communication & Correspondence
•Manage emails, calls, and messages, ensuring prompt well drafted responses.
•Act as a liaison between the employer and stakeholders, including business associates, service providers (styling teams etc), and personal contacts.
3. Personal & Household Management
•Handle personal shopping, bill payments, and expense tracking.
•Coordinate household staff, maintenance, and services as required.
•Plan and organize personal events, reservations, and social engagements.
4. Financial & Documentation Assistance
•Maintain records of expenses and assist in financial planning.
•Organize and handle important documents, including tax filings, investments, and contracts.
•Liaise with accountants, and other professionals for financial or such matters.
5. Travel & Logistics Coordination
•Work with existing travel desk to book flights, hotels, and transport for domestic and international travel.
•Prepare detailed travel itineraries and ensure smooth execution of plans.
•Handle visa applications and required travel documentation.
6. Confidentiality & Discretion
•Maintain strict confidentiality regarding all personal and professional matters.
•Ensure high levels of discretion in handling sensitive information.
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